Administrative Clerk

Overview

The Administrative Clerk provides administrative and clerical support to ensure efficient operation of security and personnel processes. This position assists with documentation, record management, visitor processing, and compliance with administrative procedures. The Administrative Clerk also operates the National Crime Information Center (NCIC) terminal to conduct authorized inquiries related to visitors, vehicles, and driver’s license information.

Responsibilities

• Modify, update, and correct data contained in automated systems.   

• Perform data inquiries and searches on automated systems; generate records and reports from these systems; and perform searches.   

• Ensure all NCIC checks on contractors, vendors and visitors, providing initial approval/disapproval and issuance of day passes based on guidance provided by OSPR   

• Conduct query of driver’s license of visitors to verify validity if driving.   

• Attend, and satisfactorily complete, a NCIC authorized course of instruction in NCIC functions, policies, and procedures which permits the employees to operate a NCIC information terminal for Inquiry of sensitive criminal information and related data.   

• Provide administrative services in support of the FLETC Personnel Security Programs (i.e., Personal Identification Verification and Security Clearance) and in accordance with Homeland Security Presidential Directive 12 (HSPD-12) and Federal Information Processing Standard Publication 201 (FIPS 201).   

• Provide fingerprints services upon approval from OSPR personnel. Submit captured fingerprints to OPM, and update all fingerprint associated databases.   

• Must be able to work flexible hours to include weekends and holidays if needed.   

• No supervisory responsibilities.  

• Other duties as assigned 

Qualifications

• High School Diploma or GED.    

• Minimum of three (3) years of related experience.   

• Must have 2 years data entry and 3 years’ experience in an office environment.