What are the responsibilities and job description for the Accounts Payable Clerk position at Chemistry Rx Compounding and Specialty Pharmacy?
About the Role
Chemistry Rx is seeking a Accounts Payable Clerk to join our data team. The Accounts Payable Clerk is responsible for processing invoices, maintaining accurate vendor records, and ensuring timely payment of all pharmacy-related expenses. This role focuses heavily on invoice entry, reconciliation, and communication with vendors regarding open balances, discrepancies, and payment status. The AP Clerk works closely with Purchasing, Operations, and Finance to ensure clean, accurate AP reporting across all pharmacy locations.
Key Responsibilities
Invoice Processing & Data Entry
- Enter high-volume invoices into the accounting system with accuracy and attention to detail.
- Match invoices to purchase orders, packing slips, or receipts, verifying correct pricing and quantities.
- Flag discrepancies and work with Purchasing, Operations, and vendors to resolve issues.
- Maintain organized digital documentation for all invoices, credit memos, and supporting materials.
Vendor Management & Communication
- Serve as the primary point of contact for vendors regarding outstanding balances, payment status, and account reconciliations.
- Respond to vendor inquiries in a timely and professional manner.
- Request updated statements and reconcile vendor accounts regularly to ensure accuracy.
- Track vendor credits, returns, and disputed charges.
AP Reconciliation & Reporting
- Assist with weekly AP review and report any unusual variances or overdue balances.
- Support monthly close activities by ensuring all invoices are entered on time and coded correctly.
- Reconcile vendor statements to AP subledger to ensure all invoices are accounted for.
- Assist with annual 1099 reporting and vendor file maintenance.
Operational Support
- Work closely with Operations teams to clarify receiving issues, pricing discrepancies, or supply-related charges.
- Partner with Finance on payment runs, AP forecasting, and expense categorization.
- Support audits or compliance reviews by providing invoice and payment documentation as needed.
Compliance & Documentation
- Ensure invoice processing complies with internal controls, pharmacy compliance requirements, and audit expectations.
- Maintain accurate and secure records, protecting sensitive financial information.
Qualifications
- 1–3 years of Accounts Payable experience; healthcare, pharmacy, or high-volume environment preferred.
- Strong attention to detail and accuracy in data entry.
- Ability to manage multiple vendors and high invoice volume.
- Proficiency with accounting software and Excel/Google Sheets.
- Strong communication skills, especially when resolving vendor issues.
- Reliable, organized, and comfortable working in a fast-paced environment.
AAP/EEO STATEMENT
The pharmacy provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law