Human Resources Administrative Assistant (HR) (SY26-27)

Title - Human Resources Administrative Assistant (HR) (SY26-27)

Location: Human Resources, CPS Central Office 

Reports to: Director of HR and Asst. Director of HR

Position Type: Full-Time

About Chelsea Public Schools:

The Chelsea Public Schools (CPS) is a gateway school system that welcomes and educates all students and families. In CPS, we believe all children are capable of achieving their personal best by ensuring a safe and supportive environment for school and classroom environments. The school system educates over 6,200 students in 11 schools, including 1 early learning center, 4 elementary schools, 3 middle schools, 2 high schools, and 1 virtual school. We believe that students learn best when they are engaged in meaningful relationships that fosters and promotes high expectations and risk taking. We are a district of multilingual students where languages are an asset to student development and growth. More information about CPS can be found on our website at www.chelseaschools.com/cps.

Duties and Responsibilities:

• Serve as a member of an HR team for a school district with 1000 employees working with employees and job applicants electronically and in person
• Assists with general administrative operations, manages schedules of multiple team members and gathers data or information as requested
• Assumes scheduling, coordinating and clerical functions, including but not limited to word processing, making copies, filing, data entry, answering the telephone, receiving visitors, and maintaining records and files for all office correspondence.
• Works collaboratively and provides support to all staff on personnel related matters, answering questions and communicating effectively with employees
• Process new hire paperwork and conduct new hire onboarding sessions, which includes but is not limited to benefit enrollment information and employment information
• Enter information and changes in HRIS data base (Aspen and MUNIS) and run reports as necessary to maintain job postings, including posting jobs in the electronic hiring and onboarding platform
• Track certification for licensed educators and maintain electronic personnel files
• Support with coordinating and administering Criminal Offender Record Information (CORI) and the fingerprinting process
• Maintain records of transcripts and verify completion of graduate coursework for granting of lane changes
• Assist with substitute applications and tracking and communicating approved substitutes 
• Answers general HR questions
• Performs other duties as may be assigned

Knowledge, skills & abilities:

• Understanding of operating practices of general office setting
• Ability to maintain employee confidentiality and exercises high levels of discretion
• Excellent customer service skills in dealing with the public and employees effectively
• Must be able perform work quickly, effciently and accurately
• Excellent communication skills
• Good knowledge of office practices, procedures and office equipment
• Strong skills in oral and written communication
• Must be a strong team player and able to collaborate well with others
• Seeks to continuously learn and grow
• Strong computer competence including but not limited to, abilities with standard office software (ex. Word and Excel) and HRIS data entry
  

• Driven and energized by the knowledge that he/she is contributing to a strong workforce to best serve our students and families
• Previous experience working in Human Resources of similar office setting
• Excellent organization, time management, and follow-through; high sense of urgency
• Demonstrated ability to successfully balance multiple projects concurrently and work independently
• Outstanding problem-solving and critical thinking skills and desire to use data to drive decision-making
• Excellent written and oral communication skills
• Ability to learn quickly and to be effective and take initiative in a fast-paced, dynamic, ambitious environment
• Demonstrated experience utilizing applicant tracking platforms
• Citizenship, residency or work visa required

Qualifications Preferred:

• Bi-lingual strongly preferred (Spanish)
• Associate's degree 
• Experience using TalentEd, Aspen, and/or Munis 

Salary: Compensation is commensurate with experience.

To Apply Please Visit: https://chelseaschools.schoolspring.com/?jobid=5708131

Terms: This position is a full time position (40 hours/week) for set hours between 8:00 – 4:30. This position requires working on-site. This is a non-bargaining position and is eligible for benefits. Salary will be determined by work experience and education level.

Equal Opportunity Employer:

Chelsea Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.