HR & Payroll Coordinator

HR & Payroll Coordinator – Chefler Foods (Saddle Brook, NJ)

At Chefler Foods, makers of Mike’s Amazing, our success starts with an AMAZING team and the right HR support behind them. This role works closely with employees across our office, factory, warehouse, and transportation teams, helping keep operations running smoothly by ensuring accurate payroll, efficient onboarding, and a consistently positive experience for employees throughout the company.

Job Type: Full-time non-exempt (M–F)

Work Location: In person (Saddle Brook, NJ)

About the Role

The HR & Payroll Coordinator works closely with the Director of HR & Payroll to support daily HR operations, onboarding, timekeeping, and employee communication. Because this position interacts across multiple departments, full professional proficiency in both English and Spanish is essential to perform the job duties.

This role is ideal for someone looking to grow their HR and payroll experience while working in a fast-paced, team-oriented environment.

How You'll Help the Team

Payroll Support:

• Enter employee time, adjustments, and corrections

• Follow up on missing punches, overtime, and schedules

• Assist with verifying hours, pay rates, deductions, and approvals

• Track PTO, attendance issues, and disciplinary deductions

• Maintain payroll and audit records

Onboarding & Employee Support:

• Schedule and assist with onboarding sessions

• Prepare onboarding packets, badges, uniforms, and required apps

• Assist with I-9s, E-Verify, direct deposit, and policy acknowledgments

• Support employees with questions on payroll, PTO, and policies

• Maintain HR files, org charts, and employee lists

HR Operations:

• Prepare letters, memos, and internal communications

• Assist with training logs, meeting prep, and sign-ins

• Support HR audits, compliance checks, and safety documentation

• Contribute to HR projects and ongoing process improvements

• This is a new position within our organization and you will have the ability to tailor this position around the needs you and the Director of HR & Payroll see fit

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily:

• Bachelor’s degree from a four-year college or university; or one to two years of related experience/training; or an equivalent combination of education and experience, including military experience

• Full professional proficiency in both English and Spanish is required to perform daily job duties

• Strong experience with ADP Workforce Now (or similar HRIS)

• Above-average Microsoft Excel skills (formulas, pivot tables, data cleanup)

• Proficiency in Microsoft Office (Word, Outlook, SharePoint)

• Ability to implement and utilize new digital tools and systems to increase efficiency

• Strong communication skills, professionalism, and attention to detail

• High accuracy and follow-through in a fast-paced environment

• Comfortable working with, and supporting, employees in manufacturing, warehouse, and transportation settings

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Additional Information

Chefler Foods offers a comprehensive employee benefit program that enables our employees to stay healthy, feel secure, and maintain a strong work/life balance. Benefits offered (or that employees may be eligible for) include Paid Time Off, Holiday Pay, Medical/Prescription Insurance, Dental Insurance, Vision Insurance, and Health Savings Accounts (HSA). Full benefit guidelines are available upon request.

Salary offered will be based on multiple factors, including but not limited to job-related knowledge/skills, experience, and internal equity.

Chefler Foods is an Equal Opportunity Employer. We consider all applicants fairly and comply with all applicable federal, state, and New Jersey employment regulations. We are committed to pay equity, accommodations, and maintaining a safe, respectful workplace.