ADMINISTRATIVE ASSISTANT

ADMINISTRATIVE ASSISTANT

Essential Duties and Responsibilities include the following:

• Answers phone calls to provide customer service for a variety of requests
• Handles daily deposits, deposit reports, and delivery route paperwork
• Processes accounts payable invoices through DocuWare software
• Processes house account orders
• Compiles and keys data to create various spreadsheets and reports for the Management team
• Coordinates employee drug tests and obtains related paperwork
• Contacts employees for annual documents (DL, Car Insurance, DOT Medical Card, etc.)
• Coordinates employee uniform orders and invoicing with the Payroll Department
• Opens and routes incoming mail, answers correspondence, and maintains office files
• Operates office machines such as PC, copier, scanner, and adding machine
• Follows all company policies and procedures
• Other duties may be assigned

Qualifications

• One year of related office experience
• Proficient with Microsoft Office (Excel, Outlook, Word)
• Knowledge of Encompass and DocuWare software is a plus
• Self-motivated with the ability to work with minimal supervision
• Prioritize tasks and have them completed promptly and accurately
• Work a Monday-Friday 7:30 a.m. to 4 p.m. schedule
• Must have reliable transportation

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision. While performing the duties of this job, the employee is regularly required to sit, talk, and hear. The employee is required to stand; walk; use hands to finger, handle, or feel, and reach with hands and arms.

Background Requirements: The employee must pass a background check, a credit check, and a motor vehicle driver check that meets our company hiring criteria.