Administration (Accounting Payroll & HR)

About the Role:

The Administration (Accounting Payroll & HR) role is pivotal in ensuring the seamless operation of the organization's financial and human resource functions. This position is an assistant to a CFO. This position is responsible for managing payroll processes accurately and timely, maintaining employee records, and supporting HR activities such as recruitment, onboarding, and compliance with labor laws. The role requires close collaboration with various departments to ensure that accounting and HR policies are consistently applied and that employee inquiries are addressed promptly. By maintaining precise financial and personnel data, the incumbent contributes to informed decision-making and organizational efficiency. Ultimately, this role supports the company’s operational integrity by balancing administrative duties with strategic HR and accounting functions.

Minimum Qualifications:

• Associate’s degree in Accounting, Human Resources, Business Administration, or a related field.
• At least 2 years of experience in payroll processing and HR administration.
• Proficiency with payroll software and Microsoft Office Suite, especially Excel.
• Strong understanding of federal and state payroll regulations and labor laws.
• Excellent organizational skills with high attention to detail and confidentiality.

Preferred Qualifications:

• Bachelor’s degree in Accounting, Human Resources, or Business Administration.
• Experience with integrated HRIS and accounting systems such as ADP, QuickBooks, or SAP.
• Certification in payroll (e.g., CPP) or human resources (e.g., PHR, SHRM-CP).
• Knowledge of benefits administration and employee relations.
• Strong analytical skills and experience with financial reporting.

Responsibilities:

• Process and manage payroll activities ensuring accuracy and compliance with federal, state, and local regulations.
• Maintain and update employee records, including personal information, attendance, benefits, and performance data.
• Assist in recruitment processes, including job postings, screening candidates, and coordinating interviews.
• Support benefits administration and respond to employee inquiries regarding payroll, benefits, and HR policies.
• Prepare and reconcile accounting reports related to payroll expenses and assist with month-end and year-end financial closing.
• Ensure compliance with labor laws and company policies by maintaining up-to-date knowledge and documentation.
• Collaborate with external vendors and government agencies for tax filings, audits, and reporting requirements.
• Contribute to continuous improvement of administrative processes to enhance efficiency and accuracy.

Benefits

• Competitive Pay
• Health, Dental, and Vision Insurance
• 401(k) Retirement Savings Plan
• Employee Discounts Across Company Properties
• Opportunities for Growth and Career Development

Skills:

The required skills are utilized daily to ensure accurate payroll processing and compliance with all relevant regulations, which is critical to maintaining employee trust and organizational integrity. Proficiency in payroll software and Excel enables efficient data management and reporting, reducing errors and streamlining workflows. Strong organizational and communication skills facilitate effective coordination between departments and timely resolution of employee inquiries. Preferred skills such as experience with HRIS systems and certifications enhance the ability to manage complex HR and accounting tasks, contributing to strategic decision-making. Analytical skills support the preparation of detailed financial reports and audits, ensuring transparency and accuracy in payroll and HR operations.