What are the responsibilities and job description for the Executive Assistant & Office Administrator (Part-Time) position at Chavez Capital?
Company: Chavez Capital
Location: Spokane Valley, WA (In-Person)
Job Type: Part-Time | 15–25 Hours per Week
Schedule: Flexible Weekdays, Primarily Afternoons
Benefits: Paid Time Off (PTO)
Bilingual English/Spanish preferred but not required. Candidates fluent in both languages are strongly encouraged to apply.
About Chavez Capital
Chavez Capital is a growing real estate lending company specializing in financing solutions for real estate investors nationwide.
We are seeking a professional, organized, and proactive Executive Assistant & Office Administrator to support our CEO, oversee daily office operations, and assist with video recording and content creation.
This is a great opportunity for someone who enjoys working with people, staying organized, taking initiative, and contributing to a growing business.
Key Responsibilities
Executive & Personal Assistant Support
- Manage the CEO's calendar, appointments, meetings, and scheduling.
- Answer and screen incoming calls, take messages, and coordinate follow-ups.
- Assist with personal and business-related scheduling, reservations, and administrative tasks.
- Coordinate meetings, events, and travel arrangements as needed.
- Keep the CEO organized, prepared, and on schedule.
- Handle confidential business and personal information professionally.
Office Administration & Front Desk
- Welcome visitors, clients, and business partners in a friendly and professional manner.
- Maintain a clean, organized, and welcoming office environment.
- Ensure conference rooms, common areas, and workspaces are prepared for daily operations.
- Monitor office supplies, place orders, and coordinate with vendors.
- Receive mail, packages, and deliveries.
- Assist with general administrative tasks and daily office needs.
- Help coordinate company meetings and office activities.
Video Recording & Content Support
- Assist the CEO and team with recording videos for social media, webinars, and promotional content.
- Set up cameras, microphones, lighting, and recording equipment.
- Coordinate recording schedules and prepare spaces for filming.
- Organize and transfer recorded video files to the marketing team.
- Assist with behind-the-scenes content when needed.
Professional video editing experience is not required.
Qualifications
- Strong organizational and time-management skills.
- Excellent verbal and written communication skills.
- Professional, friendly, and confident when interacting with clients and visitors.
- Comfortable answering phone calls and managing schedules.
- Ability to multitask, prioritize responsibilities, and work independently.
- Detail-oriented, dependable, and proactive.
- Comfortable using computers, calendars, email, and basic office technology.
- Willingness to learn basic video recording equipment.
- Previous administrative, receptionist, or executive assistant experience preferred.
- Bilingual English/Spanish is a plus.
What We're Looking For
We're looking for someone who takes ownership of their responsibilities, anticipates needs, and can work independently without constant supervision.
The ideal candidate is resourceful, dependable, positive, and comfortable taking initiative. They should enjoy maintaining an organized and professional environment while helping our leadership team operate efficiently.
Schedule & Benefits
- Part-time position: approximately 15–25 hours per week.
- Flexible weekday schedule, with a preference for afternoon availability.
- Flexibility in the number of days worked per week.
- In-person position at our Spokane Valley office.
- Paid Time Off (PTO).
- Opportunity for professional growth within an expanding company.
- Collaborative and professional work environment.
Pay: $18.00 - $23.00 per hour
Expected hours: 15.0 – 25.0 per week
Benefits:
- Flexible schedule
- Paid time off
Work Location: In person
Salary : $18 - $23