Events Experience Specialist

Position Overview

The Events Experience Specialist plays an important role in supporting the planning, coordination, and execution of Chauvet trade shows, road shows, LD Summits, and other experience-driven events. This position helps ensure that every Chauvet brand experience, whether in-person, virtual, or on-site, is executed efficiently and reflects the company’s commitment to excellence and innovation. Working closely with the Events Experience Manager, the Event Production Specialist, and cross-functional teams including Sales, Marketing, and Brand, this role helps manage logistics, organize materials, track budgets, and maintain event assets and showrooms. The ideal candidate is organized, detail-oriented, and passionate about creating exceptional brand experiences.

Job Requirements: The job includes the following essential duties and responsibilities ( Additional duties/responsibilities as assigned to support the developing needs of the Events & Experience Team. )

• Assist with the coordination and planning of events (trade shows, road shows, LD Summits) as directed by the Events Experience Manager.
• Assist with shipping of promotional materials and swag for trade shows and events as directed by the Events Experience Manager
• Keep the swag closet organized and stocked. Notify the EE manager when stock is low.
• Track swag spending as directed by the EE manager.
• Assist sales and brand with marketing assets when requested.
• Assist with travel arrangements for events as assigned.
• Assist with registration of experiences: trade shows, road shows, open houses, LD visits, video shoots, in-house training and any other outward facing events with internal staff and external show sales representatives.
• Assist with maintaining the FL Experience Center and DJ showroom, ensuring it is clean, stocked and showroom ready.
• Assist the Event Production Specialist with the audit of (Trade show, Experience Center and DJ showroom) Supply Inventory.
• Assist the Event Production Specialist with gear requests for in-house demos and showroom requests.
• Assist with hospitality and swag for HQ events when directed.
• Order catering when directed for road shows, open houses, LD visits, HQ visits, video shoots, in-house training and any other outward facing events.
• Ability to travel overnight domestically.
• Ability to lift up to 30 pounds with or without assistance.
  
  

Experience And Qualifications

• College degree preferred.
• 1 to 3 years of experience in project coordination, trade show management, or event planning.
• Proficiency in Microsoft Office and project management tools such as Smartsheet or Asana.
• Highly organized self-starter with strong planning skills and the ability to meet deadlines while managing multiple projects within budget.
• Excellent verbal, written, and visual communication skills.
• Creative thinker with strong problem-solving and troubleshooting abilities; adaptable and solution oriented.
• Capable of managing several concurrent events and priorities effectively.
  
  

Physical Demands

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand, walk, and stoop, kneel, crouch, or crawl. The employee is occasionally required to sit and climb or balance. The employee will routinely be required to 75 lbs. unassisted and may occasionally be asked to assist others in lifting or moving more than 100 lbs. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Overnight travel via air or land transportation is required.

Working Conditions

Work is performed at times in a standard office environment but may involve exposure to extreme noise levels. Work is also performed outside of a climate-controlled environment in a warehouse setting.