Virtual Events Coordinator (Contract)

Job Description

Virtual Events Coordinator (Contract)

Company: Scaled Agile Inc

Location: Boulder, CO

• Remote
  
  

Job Type: Contractor

About The Role

Scaled Agile, Inc. is seeking a highly organized and detail-oriented Virtual Events Coordinator to join our fast-paced marketing team. This role is essential for driving our lead-generation efforts through the successful execution of online events, while also providing critical support for marketing operations and internal communications. This is a contract position with flexible, part-time hours (approximately 20-25 hours per week).

What You'll Be Doing

Primary Focus: End-to-End Virtual Event Management (Lead Generation)

• Pre-Event Logistics:
• Coordinate with internal and external speakers regarding content, schedules, and materials.
• Handle full event setup in platforms like Zoom (Webinar/Meetings) and/or our Community platform, Gradual.
• Draft all promotional, registration, and reminder emails within our email and/or marketing automation platform.
• Schedule and conduct dry runs to ensure a seamless speaker and technical experience.
• Day-of Execution:
• Manage all technical and logistical aspects during the live webinar, including event engagement tools (ie. polls), troubleshooting speaker/attendee issues, and initiating recording.
• Post-Event Follow-up:
• Manage the recording post-production process, including basic editing and final file preparation.
• Develop follow-up communications to attendees and registrants.
• Provide essential reporting on webinar performance, lead metrics, and engagement data.
• Provide input on overall webinar process improvements, identify areas for efficiency, and ensure we are utilizing our webinar tool's full functionality.
  

Secondary Focus: Marketing Operations and Communications

• Content Repurposing & Distribution: Repurpose existing long-form content into concise, engaging materials for various channels, including customer newsletters, partner communications, and ad hoc internal requests.
• Agency Project Management: Serve as a point of contact, coordinating project timelines, deliverables, and feedback loops with our external marketing and creative agencies.
• Marketing Operations Support:
• Assist with basic campaign setup of recurring events within our Marketing Automation Tool (Marketo), and other tools, to confirm list segmentation, proper tagging, and functional campaign flows
• Assist with light reporting tasks related to campaign performance and data hygiene.
  

Qualifications

• 1 years of professional experience in marketing, communications, or event coordination.
• Strong organizational skills and exceptional attention to detail.
• Proven experience managing digital events/webinars (Zoom, Gradual, or similar platforms).
• Demonstrated ability to write clear, compelling marketing copy for emails and communications.
• Familiarity with leveraging AI-based tools (e.g., Gemini, ChatGPT) for content drafting, ideation, or analysis in a professional work setting.
• A collaborative and proactive attitude, comfortable working remotely across time zones.
  
  

Bonus Points

• Experience with a Marketing Automation Platform (Marketo, HubSpot, Pardot, etc.).
• Based in or near the Boulder/Denver, Colorado area.
  
  

Compensation

The hourly rate for this role is $40 to $50 for a 3-month contract, with the possibility of renewal for an additional 3 months. Final rate for this role will be determined by various factors such as a candidate's relevant work experience, skills, and certifications.