What are the responsibilities and job description for the Purchasing Supervisor position at Chateau Elan Winery and Resort?
About Us Within the sweeping panorama of the north Georgia foothills, Chateau Elan began with the planting of the vineyards in 1981. From these lush vines has grown a 3,500 acre conference and leisure destination. We welcome your interest in applying for a position with Chateau Élan Winery & Resort. For many years, we have served our guests with the highest level of products and service in luxury resorts. We owe our growth and success to our associates who have served our guests with dedication and pride. The key to our continued growth is found in satisfying and exceeding our guests’ expectations. We look for people with personality, energy, enthusiasm, excellent grooming and commitment. We nurture and train our associates throughout their tenure here. They, in turn, provide the highest level of guest service making Chateau Élan the special place it is today. Perks include but are not limited to discount hotel stays, discount spa services, discount golf, discount food and beverage, discount retail as well as access to the YouDecide® discount program. YouDecide® offerings include negotiated pricing arrangements for vacation destinations, hotels, vacation planning, rental cars, movie tickets/rentals, consumer electronics, consumer goods and services, personal services and even discounts on cell phones and plans. Don't meet every single requirement of this job? At HEI we are dedicated to building a diverse and inclusive workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to still send in your information. You may be the perfect candidate for this or for other roles within our organization! We value U.S. military experience and invite all qualified military candidates to apply. Overview Assist the Hotel Departments in their purchasing needs, while monitoring hotel spending. Responsibilities Obtain bids and purchase high quality items for the best price for retail outlets as assigned. All purchases must be approved by Executive Committee Member. Consolidate and standardize purchasing of fast-moving goods across properties to maximize overall purchasing efficiency Monitor the grades and quality of products received to ensure that they meet the hotel's established standards Obtain bids from vendors, according to the specifications set by the department heads. Determine the best possible price for the desired items and place orders. Schedule deliveries of items to meet the operational needs outlined by the department heads. Maintain HEI Hotels and Resorts purchasing programs and arrangements. Ensure adherence to all corporate purchasing policies and procedures such as requisition process. Personally check and ensure appropriate levels of inventories are maintained to minimize waste and maximize ratio turnover. Comply with attendance rules and be available to work on a regular basis. Managing the day-to-day operations for the department covering all storage capacities, ordering, maintaining compliance with local systems in place, Federal, State, company regulations Establishing and maintaining measurable performance metrics for all procurement activities to include but not limited to supplier performance, supplier quality, internal order\requisition placement performance, buyer activity levels, financial (AP) performance, and product shortage elimination. Report to DFOB, Exec Chef the measurable status of progress and corrective actions as it pertains to supplier performance. Ensure performance improvement and recovery plans are developed, issued, tracked and reported on as required for supply base management and improvement. Negotiate and execute purchase orders as needed to support the critical business needs. Manage product flow to ensure inventory is maintained to the optimum level to support on time usage while keeping inventory holdings at the minimum or as appropriate levels, in conjunction with obtaining budgeted\forecasted food and beverage cost Strategically develop and implement product/supply chain strategies covering all used and approved items, services and supplier processes throughout the local market to deliver maximum value, leverage, and standardization. Strategic sourcing process to control cost by managing the following: Commodity and negotiation strategies including Terms and Conditions Supplier selection/de-selection, evaluation and rationalization of Supply chain solutions, including vendor managed inventory (VMI), supplier consignment, safety stock levels, ECOSURE compliance, FDA and NSF certifications etc. In conjunction with DFOB and Chef, drive usage of cost models to validate commodity strategies and to understand significant cost drivers. Manages all activities that develop relationships with suppliers. - Avendra guided Develops an overall vendor base which creates and sustains a competitive advantage, utilizing local market exploitation, leveraging spend. – Avendra compliance Develop Purchasing guide – Food, Beverage, Dry Goods Assist in providing commodity support New Menu projects as required to meet target costs and establish program cost models, in conjunction with Chef and DFOB Together with Chef and DFOB manage product savings initiatives in line with profit plan, strategic marketing and overall business objectives. In compliance with all the company, property and departmental trainings, systems, regulations, standards in accordance to positional and department expectations and accountability Navigate extensive procedural worksheets and accountability of operational success through via iBuyEffecient, forecast and budget compliance Ensure compliance in Code of Conduct Ensure compliance in uniform, grooming guidelines, Ensure compliance in direct purchasing storeroom(s) key authorization process Ensure all invoice(s) are received, closed, signed off by Resort Executive or designee and sent to finance by end of each day Ensure compliance in equipment maintenance logs. Walk in coolers, freezers, dry storage Establish storeroom(s) organization, cleanliness, established pars as needed Attend BEO meetings, and all meetings as designated Ensure Purchaser | Receiver follows property and company set, standards, procedures and guidelines Qualifications High school diploma or equivalent required. Hotel purchasing experience required. Must have full knowledge of retail purchasing procedures. Ability to apply basic supervisory skills to plan, organize, direct, coach, train and discipline associates, as necessary. Must be proficient in purchasing platforms Must be proficient in Spreadsheet, report generation, market pricing structure, analytics Microsoft Word, Excel, Power Point Effective verbal and written communication skills. Ability to adapt communication style to suit different audiences, such as effectively communicating with supervisors, coworkers, public etc. Strong computer skills, ideally with experience using Windows-based PC programs, iBuyEffecient Ability to coordinate multiple group efforts within the department to achieve objectives. Excellent written and verbal communication skills. Excellent organizational and problem-solving skills. Ability to handle multiple tasks, with awareness of deadlines. Ability to identify processes needing improvement, and to recommend improvements. Compensation Tipped/Service Charge Eligible? No Discretionary Performance Bonus Eligible? No Benefits HEI Hotels and Resorts is committed to providing a comprehensive benefit program that offers you choices for your physical, mental and financial wellness, creating value in your most important investment - you! For your physical and mental wellness we offer competitive Medical and Dental programs through Anthem Blue Cross Blue Shield as well as Vision insurance programs through EyeMed. Our Vacation, Sick and Holiday programs are available for you to rejuvenate with time off. HEI also provides pet insurance through the ASPCA. For your financial wellness, HEI provides a wide array of coverage, including Supplemental, Spousal and Child Life insurance as well as Short and Long-Term Disability plans. Our 401(k) Savings Plan with matching funds, and discounts through our 'YouDecide' and Hotel Room Discount programs provide additional incentives for choosing HEI as the employer of your future. Specific details and eligibility of these programs vary by location and employment status. HEI Hotels and Resorts is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. Welcome to HEI Hotels and Resorts' Career Page. We invite you to explore the current job openings that our company has to offer and to apply for any positions that are of interest to you. Don't see any current openings that align with your interests? Join our talent community to stay in touch with HEI and receive job alerts for opportunities that may be a match for you. Recognizing that our success starts and ends with our associates under our pioneering culture of HEI Loves, we invest in and develop the most passionate and talented people in our industry. We show our “love” to our associates by providing market-leading compensation packages, generous PTO and flex-time initiatives, outstanding career development and advancement opportunities, and job-appropriate assets and resources. We’re always looking for associates who share our passion for hospitality. With a variety of world-class brands in our portfolio, hotel locations throughout the United States, and an unparalleled suite of tools, technology, and training, we’re able to provide our associates with a truly unique opportunity to grow and build their future. Find the career that aligns with your goals by beginning your online search today. Work today, get paid today! We proudly partner with DailyPay, a voluntary benefit that allows our associates access to their earnings when they want them.