Pharmacy Purchasing Coordinator

Title

Pharmacy Purchasing Coordinator

Reports To

Director, Pharmacy

Flsa

Non-Exempt

Department

Pharmacy

LOCATION:

Various

Job Summary

Perform services related to drug, equipment, and supplies procurements; Activities include but not limited to the following responsibilities: Purchasing, inventory, distribution and record keeping for medications for the Pharmacy Department, initiating daily orders for pharmaceutical and supplies, receiving and distributing supplies, processing purchasing requisitions, review and submit invoices for payments; maintain adequate inventory levels, provide inventory actions and communication relative to shortage, recalls, alternative product source and selections. Ensure all clinical departments medication inventory are processes appropriately. Reviews 340B purchases and referral opportunities daily in conjunction with 340B Pharmacy Manager.

Perform all other duties as assigned. provide excellent customer service.

Major Duties And Responsibilities

Analytical and Critical Thinking

• Coordinate drug procurement operation and inventory management to ensure critical drug availability, accurate inventory value assessment, compliance to 340B, optimize inventory turns, and minimize drug expirations.
• Monitors and manages inventory on an ongoing basis for opportunities for enhanced inventory turns and decreased expired medications.
• Perform purchasing and inventory-related functions in conjunction with 340B Program Manager
• Generates purchasing and inventory reports as requested by department leadership.
• Coordinate and maintain timely flow of purchasing and receipts with Account Payable.
• Participates in or assists in ensuring accuracy of pharmacy return-to-stock process.
• Assist in managing all vaccine supplies including temperature logs as necessary.
• Coordinates inventory to resolve / manage backorders, shortage or recalls and sources acceptable product alternatives when necessary.
• Evaluate and adjust par levels in response to ongoing utilization, shortage, and critical needs.
• Participate in third party audits as needed.
• Continually review and analyze operations recommending and implementing changes, new technologies that will increase efficiency and level of services of the pharmacy in collaboration with Pharmacy leaders.
• Participate in continuous quality assessment and improvement and medication safety initiatives.
• Maintains electronic drug dispensing system technologies, and other computerized or automated hardware and software used in the procurement, preparation or dispensing of pharmaceuticals. Perform routine preventive maintenance to all equipment according to standards for it.
• Work with wholesalers, vendors, and other companies, managing medication recalls, and conducting quarterly/annual medication inventory.
• Maintain all purchasing records, invoices, receipts, and inventory control records.
• Performs review of invoices for payment as delegated if requested and reports internal inventory and compliance audits.
  
  

Teamwork

• Displays teamwork to ensure service and care.
• Provides flexibility and support for all locations on/off site.
  
  

Workplace Computers and Equipment

• Shows proficiency at pharmacy purchasing and inventory control software .
• Proficient with pharmacy robots, Omnicell, and ARS bag systems.
  
  

Professionalism

• Works with Pharmacy Leadership and pharmacists/technicians to maintain a clean, well-organized, and esthetic environment.
• Greets patients and co-workers with a professional, friendly greeting over the phone or in person.
• Serves as role model and mentor for other Pharmacy Technicians
  
  

Communication

• Interacts with patients and providers under supervision of a pharmacist.
• Interacts appropriately with patients and providers.
• Courteously and quickly responds to co-workers and patients request for service or back-up.
• Consistently interacts with customers and co-workers in a patient, professional manner.
• Answers the phone in a timely and consistent manner.
• Answers the phone with an appropriate greeting including name
• Follows up on tasks.
  
  

Integrity

• Treats patients and co-workers in a respectful and confidential manner
• Is aware of patient confidentiality and takes steps to preserve it
• Perform all other tasks as requested.
  
  

Skills And Abilities

• Attention to detail.
• Required: Demonstrated ability to take direction, provide instruction and hold others accountable.
• Strong verbal and written communication skills
• Attention to detail and sense of urgency.
• Proficiency in Microsoft Office
  
  

Education And/Or Experience

• Required: High school graduation or equivalent
• 340B Ace Certification preferred.
• Completion of a Pharmacy Technician Certification program or at least one year of training as a Pharmacy Technician
• 3 years' experience in a retail pharmacy preferred.
  
  

Working Conditions/Physical Demands

Work is typically performed in an office environment.

The specific statements shown in each section of this description are not intended to be all-inclusive. They represent typical elements considered necessary to successfully perform the job.