What are the responsibilities and job description for the Asset Manager I - Capital Projects position at Charter Oak Communities?
Reports To: Asset Management Department: Rippowam CorporationFLSA Status: ExemptDate Adopted: July 11, 2025Revision Dates:Position SummaryThe Asset Manager is a key member of the Rippowam Corporation team supporting the real estate asset management function for a varied portfolio consisting of affordable housing, mixed-income and mixed-use properties with an emphasis on capital planning activities, strategic planning and long-term maintenance initiatives. The position ensures that the owned real estate portfolio operates at optimal performance and focuses on its long-term sustainability through improvements in capital project management, preventative maintenance, and resource planning. As part of this role, the Asset Manager collaborates with Finance, Operations, Development and Asset Management. Key insights and recommendations based upon onsite observations, commissioned studies, and third-party service providers are pivotal to ensuring successful collaboration. Essential Duties and Responsibilities:Strategic Planning & Capital OversightCollaborate with the Director of Asset Management to develop and implement property-level and portfolio wide strategic initiatives (e.g., cost containment, sustainability, energy efficiency).Review, commission and implement property Capital Needs Assessments (CNAs) as necessary to maintain asset viability.Evaluate and enhance maintenance policies and procedures to ensure cost-effective use of resources; identify areas for improvement and make recommendations.Develop, maintain, and update annual and long-term preventative maintenance plans for the portfolio.Create a collaborative, long-term capital improvement and operational plan for the portfolio.Assist with the Implementation and monitoring of capital projects.Track and monitor the unit turnover process and recommend process enhancements.Project Management & Vendor ProcurementProvide technical assistance and collaboration with Finance, Development and Operations departments on capital and maintenance project initiation.Assist with RFP development, scope of work preparation and contract drafting.Support contract negotiations and development to ensure final contract terms and compliance.Participate as a member of vendor selection committees for capital and maintenance project solicitations.Partner with the Financial and Procurement Analyst to assess vendor and contract performance; recommend changes as needed. Monitor capital projects and manage day-to-day construction supervision. Operational Coordination & Regulatory ComplianceEnsure compliance with applicable regulations, building and fire codes, and internal safety standards.Mitigate risk to property and occupants; promote safe working and security of employees and residents.Oversee invoicing for active capital projects, review maintenance and capital expenditures.Serve as primary liaison to condominium association (8 units).Budgeting & Financial OversightCollaborate with Property Management, Finance, Development and Asset Management to prepare annual in the development and review of annual budgets.Review monthly financial reports to ensure compliance with approved operating and capital budgets. Other Duties as AssignedMay be required to perform other related duties as required and/or assigned.Additional asset management and other related responsibilities may be delegated as needed.Knowledge, Skills and Abilities:Positive and professional interpersonal skills; ability to successfully work with residents, employees, vendors, and internal stakeholders. Strong critical thinking, multitasking and decision-making abilities.Highly organized and results-oriented with the ability to meet multiple deadlines.Proven financial analysis, budget planning, and project coordination knowledge and abilities.Familiarity with building systems (Mechanical, Electrical, Plumbing); h elevators, security, utilities, . Knowledge of structural, and architectural elements is strongly preferred.Familiar with and knowledgeable in construction activities; ability to read construction plans, and familiarity with MasterFormat Divisions by Construction Specifications Institute. Ability to be a self-starter who thrives in a fast-paced, team-oriented environment.Minimum Education and Experience:Bachelor’s degree in a related field with a minimum of 5 years of direct experience in project management, property, real estate, architecture, engineering, asset or construction management,)Budgeting and capital project experience are strongly preferred.Familiarity with procurement and vendor contracting best practice is strongly preferred.Professional certifications are a plus.Additional Requirements:An assessment may be administered to evaluate competency.A valid driver’s license and reliable transportation to visit COC properties is mandatory.Successfully completing a pre-employment drug test, physical exam, background check, and educational/reference verification is mandatory.Estimated Time Allocation40% Asset Management30% Capital Projects15% Procurement10% Budgets 5% MaintenanceNote: This estimate is for illustration purposes only. It will change based on business needs. This position description lists the most significant duties of this role. However, this description is not intended to be an all-inclusive list of responsibilities, skills or working conditions associated with the position. Although it is intended to accurately reflect the activities and requirements of the position, duties may be added, deleted, or modified, as necessary. This description does not constitute a written or implied contract of employment.
