Facilities Manager

OVERVIEW

Charlotte Preparatory School, a PK-8 independent school in South Charlotte, seeks a Facilities Manager. Reporting to the Director of Finance and Operations, the Facilities Manager is responsible for the day-to-day maintenance, repair, and operational upkeep of school buildings, grounds, and facility systems to ensure a safe, clean, and well-maintained campus environment.

This is a full-time, exempt, twelve-month position.

Charlotte Preparatory School is committed to sustaining a professional, inclusive, and collaborative environment where diversity in thought and culture is welcomed. The School is dedicated to building a culturally diverse faculty and staff committed to teaching and working in a multicultural environment and strongly encourages applications from candidates who reflect such diversity.

AREAS OF RESPONSIBILITY

Campus Facilities Operations

• Oversee the daily operation, maintenance, repair, and appearance of all school buildings, grounds, and campus systems, ensuring a safe, clean, and well-functioning campus environment.
• Manage preventative maintenance programs and respond promptly to facility issues, coordinating repairs in a manner that minimizes disruption to school operations.
• Ensure high standards of campus presentation and beautification.

Staff and Vendor Oversight

• Supervise facilities and grounds personnel, including scheduling, training, and performance oversight, to ensure efficient daily operations.
• Manage contracted janitorial services and third-party vendors, maintaining strong relationships to ensure quality, safety, and timely completion of work.

Compliance and Risk Management

• Ensure compliance with applicable safety regulations, building codes, and inspection requirements, including coordination of required inspections and maintenance of related documentation.
• Partner with the Director of Safety and Security to ensure facility-related safety systems are properly maintained and operational.
• Provide support for emergency facilities response, including after-hours issues when necessary.

Facilities Administration and Resource Management

• Oversee purchasing, inventory, and proper storage of maintenance supplies, equipment, and materials.
• Maintain accurate records for repairs, warranties, contracts, inspections, and facility systems documentation.

Event and Operational Support

• Be physically present at school events (both during and after school) and campus activities requiring facilities support, serving as the primary on-site facilities point person to address maintenance and operational issues in real time.
• Ensure event spaces are properly prepared, maintained, secured, and staffed as needed before, during, and after events.
• Coordinate all facilities-related event logistics, including setup, breakdown, and cleaning.

DESIRED EXPERIENCE AND QUALIFICATIONS

• Bachelor’s degree in a related field or trade school certification preferred.
• Demonstrated working knowledge of HVAC, plumbing, electrical, carpentry, custodial, and general building maintenance systems.
• Minimum 5–7 years of facilities or building maintenance experience required; school or nonprofit setting preferred.
• Prior experience supervising maintenance staff and contractors strongly preferred.
• Knowledge of applicable safety codes, building regulations, and compliance requirements.
• Strong organizational and project coordination skills.
• Strong written and verbal communication skills.
• Proficiency with digital work order systems, facility tracking tools, and standard computer applications.
• Valid driver’s license and safe driving record required.
• Ability to lift, climb, work outdoors in varying weather conditions, and perform physical aspects of the role.
• Dependable, proactive, and service-oriented with a strong commitment to supporting a school community.

APPLICATION

Send a resume, letter of interest, and list of three references to Sandi Campana, Business Office, HR and Benefits Administrator, at scampana@charlotteprep.org. Charlotte Preparatory School offers competitive salaries and benefits, including medical, dental, and vision insurance; contributions to retirement plan; free lunch; ample vacation and time off; and a pleasant working environment.

Charlotte Preparatory School does not discriminate on the basis of race, religion, color, national or ethnic origin, or any other legally protected classification applicable to Charlotte Preparatory School in administration of its educational policies, employment policies, admissions policies, financial aid, athletic and other school-administered programs.

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person