General Definition of Work

The director of payroll, under limited supervision, performs senior level work with considerable decision-making discretion overseeing key payroll management duties, such as auditing the monthly payroll processes, ensuring the accuracy of each payroll cycle, calculating back payments and pay adjustments. This position will work closely with department administration to ensure that the payroll processes are accurate, efficient, and compliant with required regulations. Employee performs complex and supervisory work to carry out Board of Education policies and procedures related to payroll systems under the direction of the Assistant Finance Officer of Workforce Management & Payroll.

Qualifications

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Salary/Status

Pay Grade 10/Full-time, 12 months

Reports To

Assistant Finance Officer of Workforce Management & Payroll

Place of Work

The normal place of work is on the premises used by Charlotte-Mecklenburg Schools. Charlotte- Mecklenburg Schools reserves the right to require you to work at such other place(s) as it may reasonably require from time to time.

Essential Functions

• Adhere to all state, federal, and local laws, policies, and procedures
• Lead, manage, supervise, and evaluate assigned staff/programs
• Investigate, analyze, and formulate methods for handling special projects/reports
• Audit data integrity between HRIS and other payroll software
• Oversee the day-to-day systems operations of the payroll department in collaboration with compensation department
• Oversee payroll processes including new employee set-up, employee changes, terminations, timesheet entries/monitoring, balancing, and finalizing payroll
• Process and administer electronic direct deposits
• Process and audit automated absence reporting
• Responsible for the daily maintenance of the school payroll accounting system
• Assist in supervision of daily Finance Department activities, monitors compliance
• Manage voluntary and involuntary employee deductions
• Manage the Orbit Retirement System Reporting
• Process garnishments in compliance with state and federal laws
• Oversee external/departmental audits
• Oversee and manage position allotments to include verification and tracking in collaboration with the human resources department
• Collaborate, develop, and implement payroll systems policies and programs
• Facilitate staff meetings and attend other related meetings as needed/required
• Complete local, state, or federal surveys and reports accurately and promptly
• Facilitate/participate in professional development workshops and leadership training
• Create an inclusive environment with positive communication/public relations
• Perform related work as assigned or required

Knowledge, Skills, Abilities

• Comprehensive in-depth knowledge and understanding of the principles, practices, and procedures of public school system financial policies
• Comprehensive knowledge of federal, state, and local regulatory requirements applicable to school system finances
• Knowledge of generally accepted accounting principles and principles of public administration, particularly as they relate to units of local government
• Knowledge of State statutes, policies, and regulations regarding financial transactions and of federal laws and rules impacting financial operations
• Skilled in technology with demonstrated ability to use spreadsheet software and word processing software
• Ability to use computer-based financial software packages to include experience with database search and retrieval both through query functions and typical web-based reporting in order to answer questions or to detect errors
• Ability to maintain professional and emotional control under stress
• Ability to reflect appropriate response to situations, while maintaining a professional and personal demeanor
• Ability to learn and use specialized tools, equipment or software related to business needs
• Ability to develop and monitor a budget
• Ability to direct and evaluate the work of others
• Ability to implement local, state, and federal rules, guidelines, and procedures into daily business operations
• Ability to communicate effectively
• Ability to reason, make judgments, and maintain effective working relationships
• Ability to employ positive communication skills in all settings/mediums
• Ability to problem-solve utilizing sound judgment
• Ability to maintain confidentiality regarding school system business
• Ability to take initiative, work independently, and exercise sound judgement
• Ability to develop related charts, graphs, reports, and records pertaining to school planning and strategy
• Ability to conceptualize, initiate, monitor, and evaluate new and/or current programs
• Demonstrated ability to perform detailed work, planning, risk assessments, and associated risk mitigation actions
• Demonstrated ability to work effectively in a deadline-driven, rapidly changing team environment

Education and Experience

• Bachelor's degree in accounting, finance, business, or related field required
• Minimum of five (5) years' experience in payroll preferred
• Equivalent combination of experience and education

Special Requirements

• Possess and maintain a valid Driver's License or ability to provide own transportation
• Travel to school district buildings and professional meetings

Physical Requirements/Working Conditions

• Work requires the occasional exertion of up to twenty pounds of force
• Work regularly requires exchange of accurate and detailed information through oral and written communication
• Constantly operates a computer and other office business equipment
• Ability to remain in stationary position for required meetings/work
• Ability to move to other work locations
• Visual acuity requires preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities
• Hearing is required to perceive information at normal spoken word levels, and to receive detailed information through oral communications
• Work requires preparing and analyzing written or computer data, operating standard office equipment, and the use of advanced technology
• Work occasionally requires exposure to outdoor weather conditions
• Work is generally in a moderately noisy location (e.g., business office, light traffic)
• Requires the ability to deal with people beyond giving and receiving instructions
• Must be adaptable to performing under mild to high levels of stress