What are the responsibilities and job description for the Analyst, Payroll position at Charlotte-Mecklenburg Schools?
General Definition of Work
The payroll analyst, under general supervision, performs complex work with minimal decision-making discretion related to the timely and accurate execution of payroll processing and reporting and payroll and general ledger auditing, balancing and reconciliation. Manages assigned activities, subscribing to service level agreements (SLAs) in support of on-cycle and off-cycle payrolls. Position oversees and performs a variety of support duties including processing miscellaneous time records, maintaining accurate employee tax information, utilizing file import and export data for payment processing, transmitting vendor deduction information, analyzing payroll reports data, executing garnishment and wage assignment orders, researching inquiries from internal and external customers, and providing quality and timely customer service. Employee performs district-level work to carry out Board of Education policies under the direction of the director of payroll.
Qualifications
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Salary/Status
Hourly NC 15 Non-Certified Schedule/Full-time, 12 months
Reports To
Director of Payroll
Place of Work
The normal place of work is on the premises used by Charlotte-Mecklenburg Schools. Charlotte- Mecklenburg Schools reserves the right to require you to work at such other place(s) as it may reasonably require from time to time.
Essential Functions
The payroll analyst, under general supervision, performs complex work with minimal decision-making discretion related to the timely and accurate execution of payroll processing and reporting and payroll and general ledger auditing, balancing and reconciliation. Manages assigned activities, subscribing to service level agreements (SLAs) in support of on-cycle and off-cycle payrolls. Position oversees and performs a variety of support duties including processing miscellaneous time records, maintaining accurate employee tax information, utilizing file import and export data for payment processing, transmitting vendor deduction information, analyzing payroll reports data, executing garnishment and wage assignment orders, researching inquiries from internal and external customers, and providing quality and timely customer service. Employee performs district-level work to carry out Board of Education policies under the direction of the director of payroll.
Qualifications
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Salary/Status
Hourly NC 15 Non-Certified Schedule/Full-time, 12 months
Reports To
Director of Payroll
Place of Work
The normal place of work is on the premises used by Charlotte-Mecklenburg Schools. Charlotte- Mecklenburg Schools reserves the right to require you to work at such other place(s) as it may reasonably require from time to time.
Essential Functions
- Adhere to all state, federal, and local laws, policies, and procedures
- Lead execution of defensive queries to identify potential issues that require additional analysis and collaboration with technology and business teams
- Collaborate with teams on issue look-back using defensive queries to identify root cause and recommend improvements to prevent a repeat occurrence
- Determine needed resolution of identified salary audit exceptions
- Execute monthly close, prepare monthly NC Retirement system reporting and ensure timely payment. Review and resolve NC Retirement system error reports and inquiries
- Guide and direct the work of payroll associates
- Prepare reports, processes excel add-ins and provide analysis on payroll data to identify outliers and ensure reasonableness of all inputs
- Review and reconcile payroll edits for reasonableness and gross pay calculations along with mandatory and voluntary withholdings, updating or correcting transactions as necessary
- Manages payroll processing team tasks to ensure accurate payroll output according to established processing schedule/"runbook"
- Research escalated payroll-related questions and provide information to school system personnel and outside agencies; research problems and take necessary corrective action
- Confer with school sites and regulatory agencies regarding payments, deductions, employment status and garnishments
- Oversees various reports and billings for accuracy and completeness; verify report content for reasonableness; process requests for remittance to third parties as appropriate
- Prepare, examine and distribute payroll payments and federal wage reports (W-2s, W-2Cs) to all school system employees
- Audit salaries and wages, oversee the preparation of audit overpayment documents and determine repayment according to policy guidelines; maintain a follow-up schedule to ensure collection
- Stay up-to-date on federal, state and local laws related to payroll record keeping
- Process Crystal reports and defined queries, review for accuracy and reasonableness, e.g., employee detail of earnings and deduction history
- Download import and export data files to/from third party vendors; review for accuracy and reasonableness
- Set-up and maintain employee banks for direct deposit; set up individual direct deposit accounts
- Analyze, prioritize and administer tax liens and court-ordered garnishments using knowledge of federal and state government laws
- Manage payroll parameters definition and screen for each payroll cycle; follow documented checklist and procedures for each unique payroll cycle
- Assess the reasonableness of data upon conducting "stop point" analysis and balancing; make appropriate decisions to continue the process
- Compare and verify payroll output to related AP/GL data
- Prepare quarterly and annual tax returns for Federal, North Carolina, NC Employment Security Commission and Unemployment Insurance
- Prepare payment of applicable taxes per payroll cycle
- Prepare quarterly reporting for Finance's Quarterly Assessment, Medicaid funding and TA excess hours
- Provide quality customer service including customer interactions, research responsiveness, timeliness and accuracy
- Audit and correct, if necessary, annual leave balances for terminating employees
- Prepare, verify and transit ACH file per payment cycle
- Verify and review budget codes relative to the state chart of accounts and the employee's position and location; identify the components of the codes and check for accuracy
- Own identifying, escalating and resolving any payroll related concerns and issues. Ensure appropriate leadership awareness of employee impacting events and issues
- Perform related work as assigned or required
