Event Planner

Our Event Planners work to deliver first class event services and exceed Member expectations. Our Event Planners give very personalized assistance to our Members by providing a “high-touch experience” that includes helping the host in almost every aspect of their event. Our Event Planners, working as a team with culinary, service and facilities teams, are keenly focused on providing a “five star” personalized and professional service. 

With social grace, dedication, creativity, and finely tuned attention to detail, our Event Planning Team plans a variety of banquet functions. Some include wedding ceremonies and receptions, dinner dances, Monday Golf Outings, cocktail receptions, business meetings, celebration dinners, holiday parties, and more. Our Club is a vibrant and busy operation twelve months of the year.

We continue to set ourselves apart for the quality of food, facilities, and service that we provide. We have an excellent culinary team and outstanding leadership team. Our Club strives for a positive work environment for our dedicated, hardworking, fun spirited team members.  

Essential Functions:

• Plan, organize, and execute events from concept to completion, including setup, execution, and post-event breakdown.
• Assists Members in planning a variety of private events and tracks prospective bookings.
• Works with Event Planning Team in developing creative ideas for holidays and club events. 
• Prepares BEO (Banquet Event Order) sheets, along with diagrams for functions and attends weekly BEO and culinary meetings.
• Develop and maintain detailed event timelines, layouts, and checklists.
• Conduct event inspections in advance and recommend appropriate spaces and layouts.
• Handle logistics and act as the main point of contact during events.
• Rotates with Event Planning Team certain departmental administrative tasks per Director of Events.
• Collaborates with the Director of Events, Executive Chef, Assistant Managers, and other team members to review the format and details of events.
• Coordinate with vendors, caterers, audio/visual teams, decorators to ensure seamless event execution.
• Proactively communicates accurate, timely information to team members, leadership and Members regarding events.
• Greets Members and guests by their name, attends functions to ensure Member and guest satisfaction, and handles Member complaints with appropriate corrective action.
• Analyzes Member feedback, comparable club data, and industry research to identify demographic trends and develop creative events accordingly.
• Submits accurate revenue and expenses, such as contract and check requests, to Director of Events. 
• Manage event budgets, track expenses, and ensure cost-efficiency.
• Keeps an accurate history file of each event.
• Assists Director of Communications with marketing materials, signage, and event communication as needed.
• Performs other duties as assigned. 

Qualifications:

• Bachelor’s degree in Event Management, Hospitality, Marketing, or a related field preferred.
• 2 years of experience in event planning, hospitality, or related field.
• Honest, respectful, empathetic, enthusiastic, patient, dedicated, strong work ethic, and a positive attitude.
• Must be able to handle a fast-paced, high-end, busy, and sophisticated environment.
• Calm under pressure and capable of troubleshooting during live events.
• Ability to multitask and manage time efficiently.
• Strong communication skills are crucial in planning flawless and memorable events.
• Proficient in Microsoft Office Suite; experience with event software is a plus.
• Consistency in following up and following through with Members and teammates is required.
• Detail oriented with excellent organizational skills.
• Our Event Planners are highly motivated and must always want to make every Member experience special.
• The desire to learn and improve daily.
• Passionate drive to be creative and informed with the latest industry trends.
• Knowledge of food and beverage operations or club/hospitality industry experience is a plus.

Physical Requirements:

• Ability to read, write, and speak English
• Must be able to sit or stand for extended periods of time
• Must be able to climb stairs and lift up to 35 lbs. daily
• Must be able to wear conservative business attire at all times
• Appropriate Black-Tie attire needed occasionally
• Indoor and outdoor – ability to tolerate all seasonal weather conditions

Hours/Schedule:

This is a non-exempt position that works an average of 40 hours per week. Our Event Planners generally work Tuesday through Saturday, including mornings, evenings, weekends, and holidays as needed for operations. The weekly work schedule is subject to change based on business needs. Availability on evenings, holidays and weekends is expected of all staff.