Facility Services Coordinator

Facility Services Coordinator

 Charleston Southern University

Summary

Reporting to the Executive Director of Facility and Event Services. Charleston Southern University has a vacancy for a full-time Facility Services Coordinator.

Work Performed

Administrative Support: Manage office tasks for the Facilities Department, including maintaining records, preparing reports, handling correspondence, and organizing departmental documentation. 

Project Coordination: Assist in planning and overseeing facility-related projects (e.g., renovations, repairs, or upgrades), ensuring timely execution, budget adherence, and coordination with campus stakeholders. 

Vendor Communication and Management: Serve as the primary liaison for external vendors and contractors, coordinating bids, contracts, service agreements, and vendor visits while ensuring compliance with university policies. 

Inventory and Supplies: Monitor and order supplies for facility operations, maintaining accurate inventory records and ensuring cost-effective procurement. 

Customer Service: Respond to inquiries from students, faculty, staff, and visitors regarding facility services, addressing concerns promptly and professionally. 

Compliance and Safety: Support compliance with safety regulations (e.g., OSHA, environmental standards) by maintaining vendor-related documentation and coordinating safety-related tasks. 

Mission Alignment: Uphold the Christian values of Charleston Southern University by fostering a positive, service-oriented approach in all interactions. 

Qualifications

Education:

• Associate’s or Bachelor’s degree in business administration, office management, or a related field preferred; equivalent experience may be considered.  

Experience:

• 2-3 years of experience in an administrative, coordinator, or project management role, preferably in facilities management, higher education, or a related field.  

Skills & Competencies:

 - Strong organizational and multitasking skills with keen attention to detail.  
 - Excellent communication skills, both written and verbal, for interacting with staff, vendors, and campus stakeholders.  
 - Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and project management or vendor coordination software.  
 - Ability to coordinate projects and negotiate with vendors.   
Certifications: Project management or administrative certifications (e.g., PMP, Certified Administrative Professional) are a plus but not required.  

Application Process

Interested candidates should submit a CSU application, cover letter, resume, and contact information for three professional references. In the cover letter, applicants should address their experience and how their personal faith aligns with the mission of Charleston Southern University.
Charleston Southern University is an equal opportunity employer and does not discriminate based on race, color, national origin, sex, disability, or age. We are committed to building a diverse and inclusive community that reflects our values and mission.

This job description is not designed to contain a comprehensive listing of activities, duties or responsibilities that are required of the employee.  Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

This position will remain open until filled.

Charleston Southern University is a Christian university and tobacco-free campus.  We do not illegally discriminate on the basis of race, age, color, national or ethnic origin, disability, sex, pregnancy, childbirth or related medical conditions (including but not limited to lactation), religion, genetic information, veteran or military status, or any other basis on which the university is prohibited from discrimination under local, state or federal law, in its employment or in the provision of its services, including but not limited to its programs and activities, admissions, educational policies, scholarship and loan programs, and athletic and university-administered programs.  In order to fulfill its purpose, the university may legally discriminate on the basis of religion in employment.  The university has been granted exemption from certain regulations promulgated under Title IX of the Education Amendments of 1972 which conflict with the University’s religious tenets and core values.

To apply, please complete the online application below and attach a resume.  Entering untrue or inaccurate information will result in disqualification for consideration of vacant positions, or subsequent termination after hire.  This position will remain open until filled.  By completing this application you are giving Charleston Southern University the authority to contact any person, educational institution, current or former employer, or company to disclose in good faith any information they may have regarding your qualifications and fitness for employment including, but not limited to, those you have listed in your application materials.  Prior to a final offer of employment, the selected candidate will be required to submit to a background check including, but not limited to, employment verification, educational and other credential verification, criminal background check and reference check.  Applicants who will drive for the University will be required to complete a background check on their driving record.