What are the responsibilities and job description for the Administrative Coordinator position at Charleston Home Design magazine?
Job Summary
We are seeking an in-office, highly organized, detail-oriented Part-Time Administrative Coordinator to support client communications and production coordination at Charleston Home Design Magazine. This role is ideal for someone who thrives in a fast-paced, deadline-driven environment, enjoys managing multiple moving parts, and is comfortable communicating with a wide range of clients and creatives. As a quarterly publication, each issue follows a structured cycle. The quarter begins with content collection and concludes with a fast-paced production period. This role plays a key part in keeping that process organized, on schedule, and running smoothly. This position offers opportunities for growth and advancement.
Hours: 20-25 hours per week
Pay/Salary: Based on Experience
Responsibilities
- Key Responsibilities
- Serve as the primary point of contact for 120 clients via email and phone
- Maintain organized records of projects, communications, and production timelines
- Schedule and coordinate photo shoots, including managing a production calendar and confirming appointments 24 hours in advance
- Manage editorial communications and storyboard, including collecting content through forms and coordinating materials for the production period
- Track and communicate with freelance photographers, ensuring shoots are completed and materials are delivered on time
- Organize and send photo albums to clients once images are received from photographers through Dropbox
- Maintain website through Home Pro account updates, photo resizing, SEO optimization, and more
- Complete proof communication to clients during the production process, including gathering and organizing client edits, and sending finalized proofs for approval
Qualifications
- Strong organizational and time-management skills
- Proficiency with email, calendars, and basic administrative software
- Ability to manage multiple projects and deadlines simultaneously
- Detail-oriented with strong follow-through
- Excellent written and verbal communication skills
- Comfortable working with clients, freelancers, and creative teams
- Bachelor’s degree not required, but encouraged
- Experience with Meta (social scheduling), WordPress, Flodesk, or Canva is a plus
Join us as an Administrative Coordinator and become an integral part of a team that values proactive support, clear communication, and operational excellence. Your energy and organizational talents will help us deliver outstanding service every day!
Pay: $23.89 - $28.78 per hour
Expected hours: 25.0 per week
Work Location: In person
Salary : $24 - $29