What are the responsibilities and job description for the Administrative Assistant III - Criminal Justice Coordinating Council position at CHARLESTON COUNTY, SC?
Job Description
DescriptionThe Administrative Assistant performs administrative and office support activities for the department.
HIRING HOURLY $19.34
OPEN UNTIL FILLED - APPLICATION REVIEW BEGINS IMMEDIATELY
Duties and Responsibilities
ESSENTIAL FUNCTIONS: (Order of Essential Functions does not indicate importance of functions)
* Answers telephone calls and provide information to callers and visitors.
* Provides administrative support to administrative functions including preparing reports and presentations
* Assists other administrative personnel with reporting, filing, specialized data entry, and updating databases as necessary.
* Assists with the set-up and clean-up for events, presentations, in-services and meetings.
* Coordinates meetings and events, including scheduling, reserving meeting spaces, preparing agendas and materials, and arranging necessary resources.
* Provides audio-visual (AV) support for meetings and presentations, ensuring all equipment functions properly.
* Coordinates catering and logistical needs for meetings, forums, and luncheons as required.
* Attends meetings as requested; records, transcribes, and distributes accurate meeting minutes in a timely manner.
* Creating video/audio/photography posts of events, meetings, news releases, messaging on the agency’s social media accounts - these include, but are not limited to Facebook, LinkedIn and Instagram
* Assist with media relations and communications; engaging, attending and scheduling meetings with various communities.
* Creating event fliers, containing QR codes, etc.
* Performs other duties or assumes other responsibilities as apparent or assigned.
* Maintains confidentiality of sensitive information and documentation
Minimum Qualifications
* High School Diploma or GED is required.
* Minimum of two (2) years or more of Customer Service, Clerical, or Administrative experience.
* Must be proficient in Microsoft Office Suite, database management and office equipment
* Pass a background investigation
* Pass a pre-employment physical
Knowledge, Skills and Abilities
* Requires strong Microsoft Office skills (Excel, Word, Powerpoint)
* Take action in solving problems while exhibiting judgment and a systematic approach to decision making; identify the important dimensions of a problem, determine potential causes, obtain relevant information, and specify alternate solutions that result in effectiveness.
* Safeguard confidential information and use it or disclose it only as expressly authorized or specifically required while performing specific job duties.
* Respond positively to a work environment that will change day-to-day, requiring quick departure from and re-organization of one’s schedule, ensuring County employees are receiving the best possible service and items with priority are completed as needed.
* Demonstrate sound time-management skills by effectively or efficiently organizing, prioritizing, and completing multiple assignments on or before the designated deadline.
* Consistently abide by established policies and procedures for routine problems. Embrace technology, paperless processes, and various system enhancements.
* Embrace County and Department standards for customer service, accuracy, quality, efficiency and all County and * Department policies and procedures ensuring that all work performed meets those standards.
Charleston County offers competitive pay and a comprehensive benefits package to its employees, including but not limited to:
- Health, Dental, Vision and Life Insurance
- Optional Life and Disability Insurance
- Optional Medical and Dependent Care Spending Accounts
- Annual and Sick Leave
- Fourteen (14) recognized Holidays
- South Carolina Retirement System (SCRS) State Retirement Plan
- Police Officers Retirement System (PORS - as applicable)
- Optional Deferred Compensation Program
- Longevity and Merit Pay Increases
- Leadership, Professional and Skill Development Training
- Employee Assistance Program
- Employee Well-being Program
Salary : $19