What are the responsibilities and job description for the Executive Administrative Assistant position at Charles Schwab?
Your opportunity
At Schwab, you’re empowered to make an impact on your career. Here, innovative thought meets creative problem solving, helping us “challenge the status quo” and transform the finance industry together.
Corporate Vendor Management (CVM) enables Schwab to effectively engage and partner with third parties. This function supports Schwab’s strategic goals and focus areas by helping to direct the firm’s significant third-party spend. Its core responsibilities include building a strategic approach to vendor relationships, securing value through expert negotiations, and managing third-party risk in line with firm and regulatory expectations. In addition, the function is responsible for our Travel and Corporate Card programs and policies. This role will be in Omaha, NE.
What You'll Do
The Executive Assistant will provide support to the Head of Corporate Vendor Management of Charles Schwab, owning various administrative duties and projects. Responsibilities include:
What you have
To ensure that we fulfill our promise of “challenging the status quo,” this role has specific qualifications that successful candidates should have.
Required Qualifications
At Schwab, you’re empowered to shape your future. We champion your growth through meaningful work, continuous learning, and a culture of trust and collaboration—so you can build the skills to make a lasting impact. Our Hybrid Work and Flexibility approach balances our ongoing commitment to workplace flexibility, serving our clients, and our strong belief in the value of being together in person on a regular basis.
We offer a competitive benefits package that takes care of the whole you – both today and in the future:
At Schwab, you’re empowered to make an impact on your career. Here, innovative thought meets creative problem solving, helping us “challenge the status quo” and transform the finance industry together.
Corporate Vendor Management (CVM) enables Schwab to effectively engage and partner with third parties. This function supports Schwab’s strategic goals and focus areas by helping to direct the firm’s significant third-party spend. Its core responsibilities include building a strategic approach to vendor relationships, securing value through expert negotiations, and managing third-party risk in line with firm and regulatory expectations. In addition, the function is responsible for our Travel and Corporate Card programs and policies. This role will be in Omaha, NE.
What You'll Do
The Executive Assistant will provide support to the Head of Corporate Vendor Management of Charles Schwab, owning various administrative duties and projects. Responsibilities include:
- Complex calendar time management to balance business needs for senior leaders.
- Optimization of our regular and ad hoc meetings including conference room and logistical arrangements.
- Collaborating on setting dates for critical gatherings and Leadership Meetings.
- Preparation of materials utilizing an array of tools including AI- Copilot, Excel, Word, and PowerPoint to develop attractive, graphic-intensive and compelling documents to drive engagement.
- Development of routine and specialized management reports.
- Problem solve and propose alternative plans for a wide array of potential challenges.
- Ongoing oversight, management, and delivery of programs.
- Travel management including reservations, invoice processing and expense reporting.
What you have
To ensure that we fulfill our promise of “challenging the status quo,” this role has specific qualifications that successful candidates should have.
Required Qualifications
- Experienced Executive Assistant with proven high-level performance supporting Senior Executives - the nature of the experience is more important than the number of years.
- Technically savvy, proficient in Microsoft Applications and able to learn new technologies rapidly.
- Proven project management skills and detail orientation, consistently delivers accurate and high-quality work and expects it of others.
- A bias for action, highly organized, and proven ability to successfully execute on multiple projects simultaneously.
- Process orientation - thinks systemically, "connects the dots" and anticipates challenges or needs.
- Great interpersonal and communications skills-- written and verbal, face to face, telephonic and electronic.
- Demonstrated ability to develop strong, positive working relationships with others, comfortable dealing with employees, senior executives, vendors, external partners, and regulators.
- Proven ability to work in an ambiguous, results-oriented, fast-paced matrix environment with frequent interruptions, changing deadlines and sometimes conflicting priorities.Flexible, adaptable, and resilient.
- Unimpeachable integrity, trusted by others and able to deal with highly sensitive information.
- Ability to develop effective solutions by taking a holistic, abstract, or theoretical perspective with minimal oversight and guidance.
At Schwab, you’re empowered to shape your future. We champion your growth through meaningful work, continuous learning, and a culture of trust and collaboration—so you can build the skills to make a lasting impact. Our Hybrid Work and Flexibility approach balances our ongoing commitment to workplace flexibility, serving our clients, and our strong belief in the value of being together in person on a regular basis.
We offer a competitive benefits package that takes care of the whole you – both today and in the future:
- 401(k) with company match and Employee stock purchase plan
- Paid time for vacation, volunteering, and 28-day sabbatical after every 5 years of service for eligible positions
- Paid parental leave and family building benefits
- Tuition reimbursement
- Health, dental, and vision insurance
Salary : $35 - $41