Events Coordinator

Events Coordinator

Charles River Center is seeking a highly organized and detailed oriented to join the development team. The ideal candidate is responsible for planning, organizing, and executing all aspects of events that are consistent with the organization’s mission, objectives, and brand. The Events Coordinator will work closely with internal teams, vendors, and clients to deliver memorable experiences.

Key Responsibilities

Events Coordinator will provide critical administrative and logistical assistance and will provide event support for multiple events and special projects throughout the year.

This position will manage event logistics, marketing strategy, and donor engagement efforts, ensuring seamless execution and maximum impact.

This role is ideal for a highly organized, detail-oriented, proactive, and adaptable individual who thrives in a collaborative, and mission-driven environment.

Events Coordination

• Manage the planning, coordination, and on-site execution of fundraising events including event logistics, catering, venue setup, timelines, and vendor coordination.
• Lead four specific events per year, including goal setting and budgeting.
• Oversee all auction logistics, including donation outreach, item tracking, event material creation, and accounting administration.
• Implement event registration processes, monitor attendance, and manage attendee communications.
• Provide post-event communications including donor acknowledgments and receipts, and data entry to track impact.
• Develop and track budgets for assigned events, reconciling finances with VP, Development.

Marketing & Communications

• Implement and manage an annual marketing calendar for events.
• Develop and execute marketing strategies to enhance event attendance, as well as donor engagement and brand visibility for the organization.
• Collaborate with Marketing & Communications Coordinator to create and manage digital and print marketing materials and manage social media content and image creation related to the events.

Stakeholder, Donor, and Volunteer Engagement

• Build and maintain relationships with Board members, event attendees, donors, and sponsors.
• Recruit, train, and manage event volunteers.
• Collaborate with event chairs and committee leadership to identify new event participants and funding opportunities.

• Education: Bachelor's degree in event management, marketing, communications, or a related field.
• Experience: 3 years of professional experience in event planning and marketing, development or a related field. Prior nonprofit experience, event planning, and working with volunteers is preferred.
• Skills:
  • Strong organizational and project management skills with a proven ability to manage multiple priorities and meet deadlines.
  • Exceptional communication and interpersonal skills.
  • Strong organizational and project management skills with a proven ability to manage multiple priorities and meet deadlines.
  • Proficiency in digital tools such as Microsoft Office, Canva, Adobe Creative Suite, Constant Contact, event management software: GiveSmart, Trellis, OneCause or willingness to learn.
  • Ability to work independently as well as collaboratively with teams, Board members, and external partners.
  • Desire to learn and take on new challenges.

Working Conditions

• This is primarily an in-person role with the opportunity to work remotely one day per week. On-site presence is expected during events and peak planning periods to ensure effective coordination and execution. Additional flexibility for hybrid work may be available during off-peak times, depending on operational needs.
• May require working evenings, weekends, or holidays depending on event schedules.
• Some local travel may be necessary to coordinate and oversee events at various locations. Reliable personal transportation is required.