What are the responsibilities and job description for the Accounts Payable/Payroll Specialist position at Charles River Center?
Classification: Full Time, Non-Exempt
Reports To: Controller
Supervision Given: Accounting Staff
Position Overview
We are seeking a detail-oriented and experienced Accounts Payable/Payroll Specialist to manage the
full-cycle AP function and bi-weekly payroll with a focus on accuracy, timeliness, and compliance.
The ideal candidate will have hands-on experience using accounting and payroll software and
understanding of nonprofit or government-funded financial operations.
Key Responsibilities
- Process all invoices, expense reports, and payment requests, ensuring appropriate coding and
- Match purchase orders, contracts, and packing slips with invoices to verify accuracy.
- Maintain vendor files, including W-9s, contracts, and correspondence.
- Prepare weekly payment runs (ACH, checks, wires) and reconcile them to bank activity.
- Monitor and resolve discrepancies or issues with vendors and internal departments.
- Assist in month-end and year-end closing activities, including accruals and AP ledger
- Generate AP aging reports, audit schedules, and other financial reports as needed.
- Ensure compliance with internal controls, funder requirements, and audit standards.
- Support audits by providing documentation and transaction history.
- Maintain positive vendor relations and respond to inquiries in a timely manner.
- Process bi-weekly payroll on time, accurately and in compliance with financial policies and
- Other tasks as assigned
- 3 years of accounts payable or general accounting experience.
- Proficiency with AccuFund a plus.
- Working experience with Paycom payroll processing software
- Knowledge of GAAP and nonprofit/government accounting practices a plus.
- Strong attention to detail and excellent organizational skills.
- Proficiency in Excel and other Microsoft Office tools.
- Ability to handle sensitive and confidential information with discretion.
- Associate or Bachelor’s degree in Accounting, Finance, or related field preferred.
Additional Requirements
- Must be able to maintain confidentiality and exercise sound judgment in financial matters.
- Ability to work both independently and collaboratively.
- Reasonable accommodations may be made to enable individuals with disabilities to perform