What are the responsibilities and job description for the Receptionist/Administrative Assistant - Accounting Firm position at Charles L. Belote & Associates PA?
We are an established Certified Public Accounting firm located in New Smyrna Beach, FL seeking a service-oriented individual with a professional presence, strong technical skills, and demonstrated success working within a fast-paced professional services environment.
As the main point of reception for our Firm; this position is well-suited for an ambitious, service-oriented individual, who thrives on variety, people contact, and efficiently carrying out a range of administrative duties.
Position:
- Front Desk / Support Staff
Job Responsibilities:
- Professionally greet and provide direction for clients and colleagues of the firm.
- Answer and direct incoming calls.
- Prepare and process out-going mail and Courier services while ensuring adherence to priority and scheduled deadlines. Organize and deliver incoming mail as directed.
- Coordination of calendars, meetings, events or deliveries.
- Provide general administrative support to partners, managers and staff, including data processing, faxing, scanning and copying. Will also assist in firm-wide duties such as mailings, form letters, distribution lists and data updates.
- Set up and maintenance of client profiles within our client-management software.
- Prepare and assemble reports, company materials and client documents as directed.
- Maintain office equipment and supplies including monitoring and ordering of supplies.
- Partner with the Administrative team with projects and shared duties.
Qualifications:
- Strong Interpersonal and customer service skills.
- Excellent oral and written communication skills.
- Ability to multitask in a fast paced tax season environment.
- Strong computer skills, including MS Word, Excel, Outlook, etc.
- CPA Firm experience and familiarity with tax forms a plus.
Compensation:
- Negotiable competitive pay based on experience and schedule arrangement.
Schedule:
- January - April 15th (Monday - Friday) 8:30am - 5pm
- May - December (Monday – Thursday) 8:30am - 5pm
Job Types: Part-time, Full-time
Work Location: In person