What are the responsibilities and job description for the Talent Acquisition Associate position at Charles IT?
Exceptional Service, Endless Improvement, Passionate People, and Honest and Forthright. Guided by our values, we foster a culture of growth, balance, and belonging where every team member can thrive.
Due to continued growth, we are seeking a Talent Acquisition Associate to support our hiring and onboarding efforts. This role focuses on sourcing entry-level talent, managing recruitment administration, and partnering with HR to deliver a smooth and consistent onboarding experience. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment.
Responsibilities
- Source and attract entry-level and early-career candidates through LinkedIn, job boards, referrals, and ATS pipelines
- Review resumes and conduct phone screens to assess baseline qualifications and alignment
- Maintain and organize candidate pipelines for recurring and high-volume roles
- Schedule and coordinate virtual and in-person interviews with candidates and hiring teams
- Prepare interview materials and maintain accurate, up-to-date candidate records in the ATS
- Track candidate progress and provide timely updates to hiring managers and internal stakeholders
- Assist with verbal offers and support offer documentation in partnership with HR
- Coordinate onboarding logistics, including start date communication, system access, and required documentation
- Serve as a point of contact for new hires during the pre-boarding and onboarding process
- Support onboarding execution to ensure a consistent and welcoming experience
- Partner with HR on onboarding projects and process improvements
- Perform daily audits of ATS (Workable) and LinkedIn pipelines to ensure accuracy and follow-up
- Track recruiting KPIs, including pipeline activity and time-to-fill metrics
- Support career fair coordination and attendance
- Identify opportunities to improve recruiting efficiency, candidate experience, and onboarding workflows
- Bachelor’s degree in Human Resources or related field
- 1–2 years of recruiting or HR experience preferred
- Strong organizational skills and attention to detail
- Ability to manage multiple priorities in a fast-paced environment
- Professional communication skills
- Experience with ATS platforms (Workable preferred) or ability to learn quickly
- Ability to handle confidential information with discretion
Charles IT offers a competitive benefits program including Medical, Dental, Vision, Life, Disability, Paid Holidays, PTO, 401K, and bonuses. In addition, we offer free dry cleaning, a fully stocked break room, Friday team lunches, paid training, team-building outings every quarter, professional development and so much more!
Our Commitment to Inclusion:
Charles IT is committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity, or any other protected category. We welcome and encourage diverse perspectives.
The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties may be required.