What are the responsibilities and job description for the Administrative Intern position at Charles IT?
Exceptional Service, Endless Improvement, Passionate People, Honest and Forthright. Guided by our values, we foster a culture of growth, balance, and belonging where every team member can thrive.
Due to growth, we are currently seeking to add an Administrative Intern to our exceptional team. This will be a very dynamic position where your responsibilities will change daily, and you will play a critical role in helping our team continue to succeed. You will need to be outgoing, a team player, organized, and detail oriented.
Responsibilities
- Assist with administrative and general office duties as needed.
- Support ongoing projects such as on-site deliveries, drop-offs, and internal errands.
- Organize office spaces and assist associates in ways that optimize daily operations.
- Learn to navigate and utilize our internal ticketing system.
- Restock office supplies, snacks, and groceries to maintain a welcoming environment.
- Handle interoffice mail runs between our Middletown, Providence, and/or Stamford locations.
- Help coordinate and set up for internal company events and team gatherings.
- Manage company vehicle scheduling and transport vehicles for routine maintenance or service.
- Pick up breakfast or lunch orders for the team when needed.
- Provide hands-on support for team members and departments on a per diem basis with special projects or ad-hoc needs.
- Availability to work a minimum of 16–20 hours per week.
- Must be at least 18 years of age.
- Valid driver’s license in good standing required.
- Reliable, positive, and willing to lend a hand wherever needed.
- Must have unrestricted authorization to work in the U.S. without a visa or sponsorship
- Strong desire to learn along with a professional drive
- Working knowledge of office equipment
- Thorough understanding of office management procedures
- Excellent organizational and time management skills
- Analytical abilities and aptitude in problem-solving
- Excellent written and verbal communication skills
- Proficiency in MS Office
- Paid Internship
- Access to fully stocked kitchen
Our Commitment to Inclusion:
Charles IT is committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity, or any other protected category. We welcome and encourage diverse perspectives.
The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties may be required.