What are the responsibilities and job description for the Human Resources Secretary position at CHARLES COUNTY PUBLIC SCHOOLS?
Terms of Employment:12-Month
Exempt Status: Non-Exempt
Salary Scale: UA Grade 8-9
https://www.ccboe.com/careers/salary-scales
- Minimum of a High School diploma or General Education degree (GED) required
- Associate’s degree preferred
- Minimum of three (3) years secretarial experience required, preferably in public education and/or human resources environment
- Previous work experience answering a multi-line phone system required
- Ability to serve as a State of Maryland notary
- Excellent customer service, communication (both written and verbal), and cross-group collaboration skills required
- Evidence of working in a fast-paced work environment
- Proficient computer skills, including use of Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Demonstrated ability to multitask and remain calm under pressure
- General knowledge of employment laws and practices
- Demonstrated ability to work professionally
- Demonstrated ability to maintain a high level of confidentiality
- Highly organized with great attention to detail
- Excellent problem-solving skills and ability to resolve problems in a timely manner
- Excellent planning, organizational, and time management skills
- Self-motivated with the ability to work both independently and in a team environment
- Greet and assist all customers who enter the Office of Human Resources
- Answer multi-line phones and route incoming calls to HR, Benefits, and Payroll departments
- Monitor the generic HR email account and respond and/or forward emails to the appropriate staff member
- Schedule fingerprint and badge appointments when needed as a backup to the fingerprint technician
- Review and assist with the processing of new hire paperwork, including I-9 completion
- Monitor the use of office equipment and supplies near the front desk area
- Prepare new hire packets
- Process daily deposits
- Ensure reception area is presentable at all times
- Maintain job postings on HR’s bulletin board
- Answer general application questions
- Process all incoming and outgoing mail and faxes
- Maintain housing spreadsheet
- Provides clerical and administrative support to the Office of Human Resources as needed
- Performs office duties requiring discretion and independent judgment
- Performs other work-related duties as assigned
Environmental Factors and Physical Requirements
The environmental factors and/or physical requirements of this position include the following: While performing the duties of this job, the employee is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, arm, hand, and finger dexterity, including the ability to grasp, and visual acuity to use a keyboard. The employee frequently is required to sit, reach with hands and arms, talk, and hear.
Charles County reserves the right to re-advertise and modify the content of vacancy announcements at any time; however, this may be the only notice for this position during the noted advertisement period.
The Charles County public school system does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, or disability in its programs, activities, or employment practices. For inquiries, please contact Dr. Michael Blanchard, Title IX/ADA/Section 504 Coordinator (students), or Nikial M. Majors, Title IX/ADA/Section 504 Coordinator (employees/ adults), at Charles County Public Schools, Jesse L. Starkey Administration Building, P.O. Box 2770, La Plata, MD 20646; 301-932-6610/301-870-3814. For special accommodations, call 301-934-7230 or TDD 1-800-735-2258 two weeks prior to the event.