What are the responsibilities and job description for the Financial Secretary - School Support position at CHARLES COUNTY PUBLIC SCHOOLS?
Terms of Employment: 12 months
Exemption Status: Non-Exempt
AFSCME Scale: UA Grade 12-13
Annual Salary Range: $49,587 to $88,057, determined by years of experience.
https://www.ccboe.com/page/salary-scales-fy-2026
- High School Diploma required, Associate Degree Preferred
- Five years of financial secretary experience required, in a school environment preferred
- Advanced knowledge of accounting principles, reconciliations, financial reporting, budgeting, cash controls, purchasing, and records management.
- Ability to interpret policies, procedures, regulations, agreements, and complex financial information and translate them into practical operating guidance.
- Ability to analyze large or complex data sets, identify trends and exceptions, and prepare clear findings and recommendations.
- Strong proficiency with Microsoft Excel, Word, PowerPoint, and enterprise financial systems; ability to learn new technology quickly.
- Ability to develop and deliver effective training to adult learners with varied levels of financial knowledge.
- Ability to manage multiple priorities, deadlines, reviews, and school support needs with limited supervision.
- Excellent written, verbal, presentation, consultation, and customer-service skills.
- Ability to exercise sound judgment, discretion, diplomacy, and confidentiality in sensitive situations.
- Ability to build collaborative working relationships with administrators, school staff, central-office departments, vendors, auditors, and community stakeholders.
- Provide district-wide oversight and guidance for school financial operations, including student activity funds, school budgets, purchasing, procurement cards, deposits, receivables, disbursements, reconciliations, ticket sales, athletic funds, fundraising, and other school-based financial activity.
- Interpret and apply Board policies, administrative procedures, state requirements, accounting standards, and internal control expectations to school financial operations.
- Monitor financial activity across schools to identify inconsistencies, control weaknesses, unusual transactions, overdue reconciliations, negative balances, documentation gaps, or other areas of risk.
- Develop, recommend, and maintain standardized procedures, forms, checklists, calendars, and operating guidance for school financial processes.
- Advise administrators and school financial staff on complex or sensitive financial matters and recommend corrective action when necessary.
- Coordinate and support internal and external audits of school financial records, including preparation of documentation, review of findings, and monitoring of corrective action plans.
- Assess the effectiveness of internal controls related to cash handling, deposits, purchasing, disbursements, segregation of duties, inventory, ticket control, and financial record retention.
- Conduct periodic reviews of school financial records and practices to promote compliance, accuracy, consistency, and audit readiness.
- Provide technical assistance to schools in resolving audit findings, reconciling discrepancies, correcting financial records, and strengthening local procedures.
- Maintain documentation of reviews, findings, recommendations, corrective actions, and follow-up status.
- Serve as a subject matter expert for Oracle Financials and other financial, purchasing, payment, reporting, or school activity systems used by the district.
- Analyze system transactions, workflow issues, account coding, budget errors, interface problems, access concerns, and data inconsistencies, coordinate resolution with Fiscal Services, Payroll, Procurement, Human Resources, and Technology.
- Create and maintain reports, dashboards, tracking tools, reconciliations, and data analyses that support operational decision-making and compliance monitoring.
- Recommend system enhancements, access controls, automation opportunities, and process redesigns that improve accuracy, efficiency, and accountability.
- Provide individualized coaching, technical assistance, and problem-solving support to schools with complex financial issues or staffing transitions.
- Develop user guides, job aids, presentations, frequently asked questions, and other professional learning resources.
- Act as backup to all school financial secretaries.
ENVIRONMENTAL FACTORS & PHYSICAL REQUIREMENTS
The environmental factors and/or physical requirements of this position include the following: While performing the duties of this job, the employee is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard. The employee frequently is required to sit, reach with hands and arms, talk, and hear.
Charles County Public Schools reserves the right to re-advertise and modify the content of vacancy announcements at any time; however, this may be the only notice for this position during the noted advertisement period.
The Charles County public school system does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, or disability in its programs, activities, or employment practices. For inquiries, please contact Dr. Michael Blanchard, Title IX/ADA/Section 504 Coordinator (students) or Nikial M. Majors, Title IX/ADA/Section 504 Coordinator (employees/ adults), at Charles County Public Schools, Jesse L. Starkey Administration Building, P.O. Box 2770, La Plata, MD 20646; 301-932-6610/301870-3814. For special accommodations, call 301-934-7230 or TDD 1-800-735-2258 two weeks prior to the event.
Salary : $49,587 - $88,057