District Office/Preschool Secretary

Chariton Community School District

Job Description

Job Title:         Secretary

Reports to:      Chariton Community School District Facility Administrator

Status:              _X_ Full Time    ___ Part Time

Date Revised:   January 2018

Basic Function:  Fulfill the essential functions, as set forth in this job description, while maintaining a professional school administrative office atmosphere.

Essential Performance Responsibilities

1. Performs usual office routines.
2. Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
3. Maintains faculty, student, and visitor records as required using Infinite Campus or other necessary recordkeeping tools.
4. Receives and routes all incoming correspondence.
5. Maintains a daily attendance log for students, and all staff assigned to the building (administrators, teachers, classified, and substitutes.)
6. Operates word processors, computers, calculators, copiers, and facsimile machines.
7. Assists in preparing instructional materials as requested by the administrator.
8. Fulfills the duties of the nurse in her absence. Obtains proper medication administration certificate and any other certification that may be required.
9. Coordinates and maintains cumulative student folders and special education files.
10. Registers all students.
11. Maintains purchasing procedures and accurate records of financial transactions for the building.
12. Maintains confidentiality in all school building operations.
13. Adheres to applicable state and federal laws, rules and regulations, district board policies, and administrative rules.
14. Demonstrates organization and professionalism in fulfilling responsibilities for the job.
15. Completes required local state & federal reports as requested by the administrator.
16. Performs duties and responsibilities as assigned by building administrator or superintendent.

Specifications/Qualifications

• High school diploma or equivalent coursework in office practices
• Knowledge of computers, software programs, database, and spreadsheets
• Ability to effectively communicate with students, parents, & faculty
• CCSD assigned trainings, including but not limited too; Bloodborne Pathogens, Chariton Code of Conduct, Chariton Tobacco & Substance Abuse, and Child Abuse.

Physical Requirements 

Physical requirements vary by individual job assignment but requires a minimum of the following physical requirements

Working Conditions

The work is performed in a typical office environment.

Terms of Employment

Salary and work year to be established by the board.

Evaluation

Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of support services personnel

The statements contained herein describe the scope of the responsibility and essential functions of this position, but should not be considered to be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time unless restricted by a negotiated contract.

It is the policy of the Chariton Community School District not to discriminate on the basis of race, color, national origin, sex, disability, religion, creed, age (for employment), marital status (for programs), sexual orientation, gender identity, and socioeconomic  status (for programs) in its educational programs and its employment practices. There is a grievance procedure for processing complaints of discrimination. If you have questions or a grievance related to this policy, please contact the district’s Equity Coordinator.