Administrative Assistant to the Founder and CEO

Company Description

CHARISMA MEDIA is a growing, profitable multi-media company whose mission is to inspire people to encounter the power of the Holy Spirit and change their world.  We are looking for team members with the same passion to work with us for global and eternal impact.

We offer competitive salaries, a comprehensive benefit package, and opportunities for growth in developing your talents, abilities and skill levels.

If you share our *beliefs and values and want to be part of this exciting venture, we invite you to send your resume of training and experience. 

*Beliefs and Values:

• We will honor God in all we do, embracing the Bible as our standard.
• We will be a unifying agent among denominations, racial, ethnic and cultural groups within the body of Christ.
• We will provide leadership by example on standards of integrity in business relationships and activities. 
• We will be a healthy business that will grow and is profitable
• We will provide our people an opportunity for professional and personal growth, expecting them to be loyal to the Company and diligent in their jobs.
• We will go the second mile and demonstrate a can-do attitude in our relationships with customers, authors, suppliers and one another. 

Job Description

The Administrative Assistant will support the CEO by providing excellent assistance in every area needed, being flexible, able to handle multiple things at a time, a logical thinker, detail oriented and highly organized.  Must have the ability to define and fix problems, collect data, establish facts and draw valid conclusions. 

SPECIFIC RESPONSIBILITIES

• Manage, coordinate and complete major company projects keeping the CEO updated on status of all projects being worked on and when completed
• Keep CEO’s calendar and keep him on task with all appointments, meetings, etc.
• Transcribe accurately all diction of letters, emails and other forms of written communications with a 24-hour turnaround from date received
• Answer routine letters, emails and faxes on behalf of and when authorized by the CEO and mail all signed correspondence out no later than the day after they are signed
• Prepare, coordinate and disseminate eblasts for special events via Green Arrow
• Prepare all special packages, promotional and marketing material for mailing via USPS, FedEx, or UPS and get them out by the deadline
• Assist CEO with board member correspondence as it relates to Christian Life Missions (CLM), CEO’s GOLD Exchange group, and Seminole County Prayer Breakfast Committee and other organizations or committees he may become involved with.
• Manage, file, maintain and retire general, legal documents, media items, personal and historical records, etc.
• Screen CEO email inbox and remove SPAM and unwanted emails, further handling email items when possible, and forwarding emails to others in the company when appropriate
• Maintain and update CEO’s contacts
• Assist with shopping for holidays, birthday, funerals, and special occasions when purchasing gifts for clients, authors, business associates, friends, family and corporate employee benefit programs
• Assist with maintaining CEO’s public library, office, supply closet, kitchenette and Walker Boardroom
• Coordinate domestic and international travel plans (airlines, rental car, if needed, and hotel accommodations) and prepare trip itineraries
• Maintain frequent flier accounts and other reward accounts on airlines, rental car companies and hotels
• Submit expense reports for each trip and file on behalf of CEO
• Maintain personal and company petty cash funds and reconcile monthly or as needed depending on fund balances
• Monthly reconciliation of credit card expense accounts
• Prepare and monitor all office Purchase Orders, Check Requests and internet purchases for CEO acquiring signature when needed
• Prepare weekly agenda for Executive Team meetings and attend meetings as directed
• Prepare agenda for Corporate Staff meetings and coordinate arrangements with the IT department for PowerPoint slides or audio/visual requirements
• Coordinate all protocol arrangements for VIPs, consultants, job candidates, etc., ensuring that any travel and accommodation arrangements and food orders are properly coordinated in advance
• Monitor courier requests and office maintenance support requests
• Assist CEO with coordinating personal projects and schedule appointments associated with home maintenance, vehicle maintenance, doctor appointments, hair cuts, apparel purchase, personal gift buying and other matters as they arise

Qualifications

• Must be attuned, believe and agree with Charisma Media’s Vision Statement and culture of the company while understanding the overall systems, relations and values
• Ability to meet strict deadlines and work well under pressure
• Aptitude to present information to an Executive Team, management and public groups
• Working knowledge of the Christian charismatic market a must.
• Must have character that is above reproach, be loyal and able to maintain strict confidentiality with all information you are privy to

EDUCATION AND/OR EXPERIENCE

• 12th Grade Education required and College degree desired but not required if experience requirements are met
• Over 5 years experience as an Administrative Assistant working for an Executive or Executive team.
• Work independently as well as with a team.

SKILLS

• Command of the English language with excellent oral and written communications skills
• Type a minimum of 60 words per minute and transcribe from dictation
• Computer literate with experience in Microsoft Office Word, PowerPoint, Excel, Zoho Mail, Calendar, Drive, Docs, Maps
• Able to navigate and research the Internet quickly and proficiently
• Proficiency in quick math calculations, office phones, smart phones, copiers, etc

Additional Information

Location:On site from our Corporate office, located at 600 Rinehart Road, Lake Mary, Florida. 

Schedule: 

Monday - Friday from 8:30 am to 5:30 pm. Schedule can be slightly modified after completion of 90-day introductory period and schedule change options are 8:00 am – 5:00 pm or 9:00 am – 6:00 pm. No weekends are ever required, and we have eight paid holidays throughout the year.

Compensation
Starting range is $45.000 - $47,000. A higher salary is negotiable, based on experience and skills. 

Perks and Benefits

You get to work with a friendly group of individuals in a professional but comfortable setting where everyone is working with one common goal: to help others experience the power of the Holy Spirit in their lives through the resources we provide!  As if that is not enough, our company offers a comprehensive benefit plan just 60 days after starting, which includes health, dental and life insurance.  Our dress code is business casual Monday through Thursday and Fridays are casual.  Just check out our website’s career page to learn more about the additional benefits we offer. 

Work Environment

The work environment is a normal office setting. Although fast paced, it is pleasant environment, which includes cordial relationships.  The noise level in the work environment is usually low to moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Interview Process

If your resume is selected for consideration, you will be contact by our Staffing Coordinator by email and will be asked to complete a Candidate Questionnaire followed by a telephone interview.  If you are selected further, you will be invited for an in-person meeting at our corporate office for skills testing and an interview with our Office Manager. Skills testing will include the following: Basic proofreading and spelling, Personality Profile, and typing test.  

The final interview will be conducted by the hiring manager.  If you are chosen to fill the position, you will be contacted by the Staffing Coordinator with final job details and onboarding information. 

 All your information will be kept confidential according to EEO guidelines.