Construction Administrative Assistant- Accounting & Operations

Chapman Road Materials is seeking an organized, dependable Administrative Assistant to provide day-to-day office and accounting support. This position will assist with bookkeeping support, QuickBooks entries, Fast-Weigh tickets, vendor paperwork, job tracking, spreadsheets, filing, reconciliations, and general administrative tasks. We are looking for someone who is detail-oriented, takes initiative, follows through, and can manage multiple priorities accurately and efficiently.

Responsibilities:

• Provide administrative and accounting support for day-to-day office operations
• Enter and reconcile credit card transactions and other financial records
• Perform accurate data entry in QuickBooks and other company systems
• Review purchases and transactions for missing job, company, vendor, or coding information
• Download, organize, review, save, and file Fast-Weigh tickets
• Maintain job numbers, company assignments, purchase orders, and tracking spreadsheets
• Assist with Due To / Due From tracking and intercompany records
• Request and maintain vendor W-9s, Certificates of Insurance, invoices, statements, and other required documents
• Review vendor files and follow up on missing or outdated information
• Organize and maintain electronic and physical files, tickets, receipts, invoices, and records
• Assist with reports, reconciliations, spreadsheets, and bookkeeping-related tasks
• Make phone calls and communicate professionally with vendors, customers, and coworkers
• Assist with banking, errands, office supplies, and other office needs when necessary
• Identify missing or incomplete information and follow up as needed
• Keep management updated on completed tasks, outstanding items, and issues needing attention
• Assist with miscellaneous administrative and accounting tasks as needed

Qualifications:

• Strong computer skills, including Microsoft Excel, Word, email, and general office software
• QuickBooks experience preferred
• Fast-Weigh experience is a plus, but training can be provided
• Previous administrative, bookkeeping, accounting support, construction, materials, trucking, or related office experience preferred
• Strong attention to detail and accuracy
• Comfortable working with numbers, invoices, receipts, tickets, and spreadsheets
• Strong organizational and time-management skills
• Ability to manage multiple priorities and follow through on tasks
• Ability to work independently and take initiative
• Professional written and verbal communication skills
• Ability to maintain confidentiality of company and financial information
• Dependable and willing to learn new systems and responsibilities

Pay: $15.00 - $18.00 per hour

Expected hours: 40.0 per week

Work Location: In person

Salary : $15 - $18