What are the responsibilities and job description for the Administrative Assistant position at Changing Lives at Home Mental Health Inc.?
Title: Administrative Assistant
Position Function: We are looking for an Administrative Assistant to perform a variety of administrative tasks and personally support our company's CEO. To be successful in this role, you should be well organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.
Educational Requirements:
- Bachelors Degree
- Personal Assistant (PA) Certification is a plus
Knowledge, Skills and Abilities:
- Ability to create spreadsheets, presentations, or well-written emails
- Experience with databases, Microsoft Outlook, and calendaring software
- Working knowledge of computer systems
- Excellent negotiation, interpersonal, analytical, oral and written communication skills
- Ability to effectively interact with board members, community leaders, professionals, and staff
- Knowledge of professional standards and ethics for various disciplines
- Solution-focused problem-solving skills
Duties and Responsibilities:
- Act as the point of contact among executives, employees, clients and other external partners
- Manage CEO email accounts to include: sending emails, responding to emails, clearing out emails, organizing email folders, etc.
- Manage CEO calendar to include scheduling meetings, keeping CEO abreast on calendar updates, rescheduling events, etc.
- Follow up on phone calls
- Make travel and accommodation arrangements
- Organize and maintain office filing systems
- Run errands for the CEO/Agency
- Keep up with expenses and produce regular reports
- Monitor licensing renewals, housing renewals, etc.
- Managing project timelines
- Performing minimal research into software, outsourcing hiring, and COMAR issues
MUST BE COVID VACCINATED or at least have your first dose by start date with the 2nd dose scheduled and documented.
“Changing Lives at Home Mental Health, Inc. is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.”
Disclaimer:
The specific statements shown in each section of this job description are not intended to be all inclusive. They represent typical elements and criteria considered necessary to perform the job successfully. The job’s responsibilities/tasks may be modified and/or expanded over time. Changing Lives at Home Mental Health, Inc. will inform the personnel member when changes in the respective job description are made.