Grants Manager — Clinical and Training Services

Change Inc. utilizes the power of relationships and community to create educational, training, and healing opportunities for children, youth, young adults, and families so they can achieve their highest ambition. We provide vital services in the Twin Cities through GAP School, the Community & School Collaborative, and Change Institute. Change Inc. lives the following values:

• Relationships are the key to change. In all of our programming, we strive to create and enhance relational resources. We believe that a relationship with a caring adult is the key protective factor for a young person.
• Cultural knowledge is critical to growth and healing. Utilization of cultural practice, tradition and wisdom is central to our mentoring and healing work.
• Being in community is a critical resource for human development. We strive to be builders of community.
• Working collaboratively with young people, families and communities to identify and address the needs they have identified is a key standard of our approach. We believe that everyone can learn, and people can solve their own problems.
• Hope is an essential element to encouraging people challenged by poverty, racism, trauma and transition. We bring a strength-based, problem-solving attitude to our work removing barriers to success in school and life.

Position Summary:

The Grants Manager is a key strategic and administrative leader responsible for securing, managing, and ensuring compliance for Change Inc.'s grant portfolio. This role is crucial for ensuring government (city, county, state, federal) grants and contracts are executed as negotiated, successfully bridging the gap between fundraising, program execution, impact analysis, and financial accountability. This position requires meticulous management of many details, adherence to strict internal and external deadlines, and collaborative partnership across all departments.

Key Responsibilities:

Grant Strategy

Research & Feasibility:

• Oversee government grants management, including city, county, and state funding.
• Research, review grant guidelines, assess eligibility, and determine the feasibility of prospective grants in collaboration with cross-functional delivery and operational teams.

Monitoring Trends:

• Monitor key data relating to grants (e.g., DEED workforce dashboard/TCR report card)
• Maintain meaningful relationships with government officials and grant contacts to stay abreast of new funding opportunities.

Contract Management and Compliance

Contract Negotiation:

• Support contract negotiation activities upon receiving "intents to contract" notices
• Facilitate essential adjustments to work plans and budgets with organizational leaders.

Compliance & Execution:

• Act as a primary liaison with government contacts through email, phone meetings, and site visits
• Coordinate with internal stakeholders to ensure grant-funded programs are executed efficiently, on schedule, and in full compliance with all regulations

Financial Oversight:

• Partner with the Finance team to ensure proper documentation for purchasing and invoicing on contracts
• Track expenditures to stated grant goals, and collaborating on audit preparation and monitoring

Grant Accounting and Invoicing:

• Prepare and submit grant invoices based on general ledger reports
• Update grant spenddown Excel files and SEFA schedule
• Enter invoice totals into revenue spreadsheet

Reporting, Evaluation, and Stewardship

Reporting Management:

• Partner with programming, impact (evaluation), and financial staff to assemble comprehensive reports as defined in contracts
• Secure Executive Director approval and submit all reports by established deadlines.

Data Integrity:

• Partner with Community Impact team to develop a robust process to enter, access, and report on grant data in collaboration with internal teams

Performance Communication:

• Engage with staff members to communicate funding performance expectations, including quality programming, measured impact, and intentional spending, promoting a culture of accountability

Stewardship:

• Steward relationships with government agencies and other funding sources to create long-lasting, positive partnerships
• Maintain grant records and complete all reports as required on financial and programmatic outcomes and projections

Leadership and Organizational Partnership

Collaboration with Medical Billing Manager:

• Calculate employee and IC commission payments
• Calculate grant invoicing for uninsured and underinsured services
• Assess and determine client billing responsibility

Administrative Collaboration:

• Provide administrative support for grants processes, including managing the grants calendar to meet key milestones and reporting deadlines
• Maintain records of all contracts and reports.

Project Management:

• Serve as project manager on certain grantee/sub-grantee agreements where Change Inc. has the grantor role

Continuous Planning:

• Partner with organizational leaders to monitor grant completion, anticipate funding gaps
• Plan for continuous funding strategies

Representation:

• Represent Change Inc. at community meetings with key partners, along with programming, accounting, and leadership representatives, as needed

Other Responsibilities

• Collaborate and cooperate with colleagues 
• Work effectively with team members 
• Work effectively independently 
• Create positive, respectful work climate 
• Solve problems 
• Demonstrate high professional standards and work ethic 
• Engage in your own growth and development 
• Go the extra mile to help others and to build community 
• Be an ambassador for Change Inc. and our mission 

Qualifications

• Demonstrated aptitude and experience in organizational administration, particularly in a non-profit environment
• Minimum of 5 years of progressive experience in grant management, grant writing, or financial development, specifically handling complex government grants (city, county, state, federal) in a healthcare environment
• Exceptional project management skills, including the ability to manage many moving parts, competing priorities, and strict timelines simultaneously
• Strong critical thinking and problem-solving skills that impact program execution and financial compliance
• Demonstrated ability to communicate and work effectively in a diverse cultural environment with strong interpersonal skills and a high degree of cultural competence
• Demonstrated ability to work both collaboratively and independently
• Proficiency in Microsoft Office Suite and demonstrated experience with data management/CRM systems and basic technology
• Ability to pass criminal and sex offender background checks, after a conditional job offer

This position description is not meant to be all-inclusive. It defines the critical position responsibilities and requirements only, which are subject to change due to business requirements, reasonable accommodation, or any other reason.