Financial Operations Specialist (Annapolis, MD)

Summary/Objective:The Financial Operations Specialist supports purchasing execution, vendor coordination, and financial operations activities for assigned divisions. This role assists divisional leadership and Finance by providing accurate purchasing support, basic financial analysis, and operational reporting to help inform day-to-day decisions.The position combines hands-on Procure-to-Pay (P2P) responsibilities with developing financial operations skills, including supporting cost visibility, compliance, and process consistency across the business.Essential Functions:Purchasing & Procure-to-Pay SupportFacilitate the purchase of materials, services, and supplies in support of day-to-day operational needsProcess approved purchase requests and create purchase orders within the Procure-to-Pay (P2P) systemIssue Requests for Quotation (RFQs), compile vendor responses, and assist with sourcing documentationTrack order status, follow up with vendors on deliveries and backorders, and assist operational teams with the receiving processEnsure purchasing activity is properly documented and follows established policies and approval limitsVendor & Order CoordinationAssist with vendor onboarding and maintenance, including vendor setup requests and required documentationMaintain accurate vendor records and purchasing data in procurement and ERP systemsServe as a point of contact for vendors regarding order status, delivery coordination, and basic documentation needsSupport resolution of vendor-related issues by escalating discrepancies as needed Financial Operations SupportAssist Finance and divisional leadership by providing accurate purchasing data and basic spend visibilitySupport routine financial analysis related to purchasing activity, cost tracking, and operational reportingHelp prepare basic reports and summaries used for day-to-day financial and operational decision supportBe a point of contact for division(s) for finance and purchasing related activities. Controls, Documentation & Process SupportReview purchase orders, invoices, and receiving documentation for completeness and accuracyPartner with Accounts Payable to help resolve invoice discrepancies and timing issuesDocument actions, approvals, and resolutions in accordance with internal control requirements.Follow established purchasing and financial procedures and assist with process improvement effortsPerform other duties as assigned Non-Essential Functions:Maintain good relations with internal and external customers.Perform miscellaneous administrative functions as required.Assist the Director of Purchasing as requiredJOB SPECIFICATIONSWork Environment:Work time will be indoors, with infrequent travel to Chaney Enterprises locationsNoise level will be moderate.Physical Demands:Sit approximately 6 hours per day. Stand approximately 2 hours a day. ADDITIONAL QUALIFICATIONSExperience:Previous experience in a purchasing environment.Previous experience with Procure to Pay software using a SaaS interfaceProficient in MS Office Word, Outlook, OneDrive and ExcelEducation Required: Bachelor’s degree (Finance, Accounting, Business, Supply Chain or a related field is preferred. Preferred Education: N/ABilingual in Spanish Preferred: N/A

Salary : $55,000 - $65,000