Payroll Specialist

Position Summary

The Payroll Specialist is responsible for processing accurate and timely payroll in a high-volume, multi-state environment supporting multiple operating companies within the HVAC, Electrical, and Plumbing industry. This role manages payroll activities across 4 to 5 FEINs, ensuring compliance with payroll tax regulations and company policies. The ideal candidate will have 5 to 6 years of payroll experience, expertise with ADP Workforce Now, advanced Excel skills, and a strong commitment to accuracy and customer service.

Key Responsibilities:

• Process weekly and bi-weekly payroll in a high-volume environment, ensuring accuracy and timely completion.
• Utilize ADP Workforce Now to manage payroll processing, on a weekly and bi-weekly schedule.
• Review and validate payroll data, including timekeeping records, overtime, commissions, bonuses, incentive pay, piece-rate, and reimbursements.
• Audit payroll reports and identify discrepancies prior to payroll transmission.
• Daily processing of manual checks for payroll adjustments and terminations.
• Ensure compliance with federal, state, and local payroll laws and company policies.
• Administer wage garnishment process through full-service ADP Garnishment Service.
• Research and resolve payroll-related inquiries from employees, managers, Human Resources, and Finance.
• Prepare payroll-related reports and perform data analysis using Excel.
• Assist with payroll audits, process improvements, and system enhancements.
• Assist with payroll, 401k and workers compensation audits.
• Report daily activities and issues to the department supervisor.
• Maintain the confidentiality and integrity of employee payroll information.
• Attend weekly department meetings for training and to discuss current issues, positive feedback, and areas of improvement

Qualifications:

• High School Diploma or equivalent required; associate or bachelor’s degree in accounting, Finance, Business Administration, or related field preferred.
• 5 to 6 years of payroll processing experience in a high-volume environment.
• Experience processing payroll for multiple companies/entities with 4 to 5 FEINs in a multi-state environment.
• Hands-on experience with ADP Workforce Now, payroll processing and reporting.
• Strong knowledge of payroll tax regulations, wage and hour laws, garnishment administration, and federal, state, and local compliance requirements.

• Advanced proficiency in Microsoft Excel (VLOOKUP, Pivot Tables)

• Experience managing payroll audits, balancing payroll registers, and reconciling payroll-related accounts.
• Strong analytical, organizational, and problem-solving skills.
• Ability to prioritize multiple tasks and meet strict payroll deadlines.
• Confidentiality in handling sensitive financial information.
• Excellent verbal and written communication skills.
• Certified Payroll Professional (CPP) certification preferred.

Benefits:

• Competitive salary with performance-based incentives.
• Health insurance: Comprehensive medical, dental, and vision coverage.
• Retirement plan: 401(k) with company match.
• Paid time off: Generous vacation, holidays, and sick leave.
• Career growth: Opportunities for ongoing training and professional development.
• Company culture: A supportive and dynamic environment that values teamwork and employee satisfaction.

About Champions Group: 

Champions Group is a nationwide leading provider of essential home services specializing in heating, air conditioning and plumbing services. With the mission to maintain long term relationships with its customers, Champions Group is dedicated to delivering timely, high-quality services across a comprehensive suite of HVAC, plumbing and electrical products. Champions Group Holdings includes brands from across the country, including Adeedo!, ASI, Bee's Plumbing, Bell Brothers, Fetch-A-Tech, HELP, Hobaica, Howard Air, JW Plumbing Heating and Air, Lex Cooling, Heating, Plumbing & Electrical, M and M Heating, Cooling, Plumbing & Electrical, McAfee Heating and Air, Moore Home Services, ProSkill Services, Scottsdale Air, Seatown Electric, Plumbing, Heating & Air, Service Champions, Service Wizard, Sierra Air, Swan Plumbing, Heating & Air Conditioning and Timo’s Air Conditioning & Heating. 

We are an equal opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic outlined by federal, state, or local laws. Additionally, we will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the California Fair Chance Act and the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.   

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