Front Desk Office Assistant

Job Title: Front Desk Office Assistant

Location: Milwaukee, WI

Type: Direct-Hire

Compensation: Competitive salary ($45k - $47.5k), Parking, Access to Healthcare, Dental, and Vision Insurance Plan of Choice, and 401K

Summary

Chamberlain Advisors is seeking an Office Assistant to support front desk operations and administrative functions for a leading construction and design organization. Reporting to the Executive Assistant, this role serves as the first point of contact for clients, vendors, and visitors ensuring a professional, friendly, and organized office environment. The ideal candidate is personable, detail-oriented, and thrives in a role balancing customer service, administrative support, and office coordination. Click Apply Now to join the Chamberlain experience.

What You Will Be Accountable For

Front Desk & Visitor Experience

• Serve as the first point of contact for all visitors, clients, and vendors, ensuring a professional and welcoming atmosphere.
• Manage secured front-door access and route calls efficiently through a multi-line phone system.
• Oversee lobby presentation, including displays, signage, and visitor materials.
• Monitor parking lot usage and coordinate access for authorized visitors.
  
  

Administrative & Event Support

• Assist with scheduling and coordinating staff travel and related expense tracking.
• Support the Executive Assistant in vendor management and day-to-day administrative needs.
• Coordinate logistics for client meetings and internal events, including catering, setup, and materials preparation.
• Assist with company-wide communications such as newsletters, memos, and event announcements.
• Support onboarding by preparing welcome materials and workstation setup for new hires.
• Maintain updated office directories, calendars, and administrative records.
  
  

Office & Facilities Coordination

• Order, restock, and track inventory of office, kitchen, and event supplies through approved vendors.
• Maintain cleanliness and organization of common areas, ensuring all machines and coffee stations are stocked and operational.
• Provide backup lunch coverage and ensure shared spaces remain tidy and functional.
  
  

Mail & Shipping Operations

• Process incoming and outgoing mail and packages, ensuring timely distribution.
• Manage USPS and FedEx shipments, including labeling, postage, and pickup scheduling.
• Track supply usage (ink, postage meters, shipping materials) and reorder as needed.
• Provide guidance to employees on shipping procedures and ensure compliance with mailing policies.
  
  

What Qualifications You Need

• High school diploma or equivalent required.
• 1 years of experience in an administrative, reception, or customer service role.
• Proficiency with Microsoft Office Suite (Outlook, Word, Teams, basic Excel, PowerPoint).
• Excellent communication and interpersonal skills with a positive, professional demeanor.
• Strong attention to detail, organization, and ability to multitask effectively.
• Comfortable handling confidential information with discretion and professionalism.
• Friendly, engaging personality with a focus on teamwork and client service.
• Experience using Canva or similar design tools. (Preferred)
• Prior experience supporting event planning or internal communications. (Preferred)
  
  

Why Work with Chamberlain? Chamberlain Advisors is a veteran-owned business that provides human capital solutions across a wide range of industries and engagement types. Chamberlain candidates benefit from our unique hiring and interviewing process which has been designed to increase the likelihood that they will be successful in their job searches. This is achieved through our 5-step recruitment process, ensuring a top-of-the-line candidate experience. Find out what makes us different; apply to Chamberlain today.

Equal Employment Opportunity

Chamberlain Advisors provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Chamberlain Advisors complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Chamberlain Advisors expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Chamberlain Advisors' employees to perform their job duties may result in discipline up to and including discharge.