Executive Assistant

Organization:   Challenge Seattle

Job Title:          Executive Assistant         

Classification:   Regular, full-time, exempt

Reports To:      Vice President, Challenge Seattle 

About Us

Challenge Seattle is a civic organization led by former governor Chris Gregoire and 23 CEOs, representing many of the Seattle region’s largest companies and non-profits. As an innovative private-sector partnership, Challenge Seattle’s mission is to ensure that greater Seattle thrives as one of the world’s most vibrant, innovative and globally competitive regions. Its CEO members are focused on bringing their organizations’ resources and expertise together to tackle some of the region’s most pressing challenges such as housing and transportation.

About the Role

Challenge Seattle is seeking a highly skilled and trusted Executive Assistant to support the CEO and contribute to the effective operations of a five-person team.

This role is central to enabling the CEO to operate effectively in a fast-paced, high-visibility environment. The ideal candidate brings a high degree of professionalism, discretion, and attention to detail. The Executive Assistant will manage complex scheduling, coordinate high-level meetings and engagements, and serve as a key point of contact for internal and external stakeholders, including business leaders and elected officials.

In addition to executive support, this role contributes to organizational operations, including event coordination, communications support, and office management. This position plays an important role in ensuring the organization operates efficiently and maintains strong relationships across its network.

The ideal candidate brings experience supporting senior executives, strong project management skills, and sound judgment in managing competing priorities.

Work Environment

·    We embrace a hybrid work model that values collaboration and autonomy.

This position requires consistent in-person presence, 3 days per week in our downtown

Seattle office, as well as on-site or in-field work for events and meetings. Two days per week

may be remote for Washington State residents. Occasional regional travel, early mornings,

evenings, and weekend commitments are required.

·    This role is ideal for someone who thrives in face-to-face collaboration,

understands the value of showing up where the work happens, and produces high quality

work under pressure and shifting multiple priorities.

How to Apply

If you are interested in the role, please scroll down to apply!

Job Posting Link: Executive Assistant, Challenge Seattle

**Note that resumes and cover letters will be reviewed by hiring manager upon receipt.**

What You’ll Do

· Manage the CEO’s calendar and priorities, balancing competing demands

·        Coordinate executive meetings and engagements, including scheduling, preparation of materials,

and follow-up on key actions

·        Prepare and review correspondence, presentations, and briefing materials for internal and

external engagements

·        Serve as a primary point of contact for internal and external stakeholders, ensuring clear, timely,

and professional communication

·        Anticipate needs and resolve scheduling and logistical challenges in a fast-paced,

high-visibility environment

·        Handle sensitive information with discretion and sound judgment

·        Support coordination with internal and external stakeholders, including business leaders and

public sector partners

·        Assist with communications and briefing materials to support executive engagement

·        Coordinate event logistics, including vendors and on-site support

·        Support day-to-day office operations including technology, supplies, and administrative needs

What Makes You a Strong Candidate

·        Experience supporting senior leaders, including managing complex schedules and logistics

·        Strong organizational skills with the ability to prioritize and manage multiple tasks effectively

·        Excellent written and verbal communication skills, with attention to detail

·        Ability to build and maintain professional relationships across a range of stakeholders

·        Proven ability to handle confidential information with discretion and professionalism

·        Comfortable using modern productivity tools, including AI-assisted tools, to improve efficiency

·        Interest in public policy, government, or civic engagement, with comfort operating

in a stakeholder-driven, public-facing environment

What Drives Success in This Role

·        A proactive, solution-oriented mindset and the ability to anticipate needs

·        Exercise sound judgment and makes decisions aligned with team and organizational priorities

·        Ability to navigate competing priorities and shifting demands with clarity and focus

·        A calm, professional approach in a fast-paced environment, high-visibility environment

·        Strong follow-through and accountability on tasks and commitments

·        Adaptability and flexibility as priorities shift

·        A collaborative mindset and willingness to support team and organizational needs

What You Bring

·        6 years of experience providing direct support to C-level executives or elected officials

with a proven ability to manage complex calendars, logistics, and competing priorities

·        Demonstrated comfort working with modern productivity tools, including AI-assisted tools

·        Strong organizational and time management skills

·        Excellent written and verbal communication skills, with the ability to produce high-quality materials

·        Strong interpersonal skills and the ability to build trusted relationships

·        A proactive, resourceful mindset with the ability to work both independently and as part of a team

Employment Details

The Chamber is committed to internal and market equity. The anticipated hiring range for this position is $106,949 - $139,034 annually, based on experience. The Chamber provides a comprehensive and competitive benefits package including but not restricted to:

We Got You Covered – Benefits & Perks

·        Medical, Dental, and Vision Coverage, employer pay 96% of the employee premium, including

$0 prescriptions and appointments

·        401(k) and Roth Retirement Accounts, with Employer Match of up to 6%

·        Generous Holiday and Paid Time Off Schedule, including Community Service leave and winter closure

·        Mindfulness and Wellness Resources

·        Life Insurance

·        Accidental Death & Dismemberment Insurance

·        Company-sponsored ORCA Card

·        Flexible Spending Accounts

·        Paid Parental Leave

·        EAP Membership

·        Additional Voluntary Benefits, including Long-term Disability Insurance,

Personal Accident Insurance, and Pet Insurance

·        Remote office set up stipend $500

·        Woodland Park Zoo Discount

·        SecureSave Workplace Savings Program with Optional $5 Semi-Monthly Employer Match

·        Passport Corporate Discount Membership

·        Norton LifeLock Benefit Solutions

·        Free snacks and beverages at the office!

Our Commitment to Equal Opportunity

We recognize the value of the Chamber and our affiliate organizations and programs reflecting the diversity of our community and are intentionally and actively seeking out applications from a variety of backgrounds.

The Chamber is an equal opportunity employer. All employees and potential employees will be recruited, selected, trained, promoted, and, if necessary, disciplined without regard to sex, race, religion, creed, caste, marital status, age, national origin, ancestry, color, sexual orientation, gender identity or expression, political ideology or activity, disability, honorably discharged veteran, or military status. All applicants are carefully screened, and full consideration is given to their training, education, skills, aptitudes, experience, and previous work record. In addition, the Chamber does not discriminate on the basis of genetic information in its employment-related policies and practices, including coverage under its health benefits program.