Office Manager

About Challenge Discovery Projects dba Streamline Wellness Center

Established in 1980, Challenge Discovery Projects dba Streamline Wellness Center’s (SWC) mission is to foster agency within youth and families by providing tailored mental health counseling services, facilitating social and emotional skill development, and aligning community resources. By eliminating barriers and stigma surrounding mental health care, substance use therapy, and social and emotional skills, SWC facilitates comprehensive wellness through developmental support.

In 2025, the team undertook a strategic planning process to determine organizational strengths and opportunities, community wellness needs, and strategies to convey our services. After a vote from youth program participants, our name was changed from Challenge Discovery Projects to Streamline Wellness Center. Our refreshed brand identity reflects our continued dedication to youth and family mental health with the same trusted core services and unwavering commitment to the communities we serve. 

Position Summary

The Office Manager plays a central role in overseeing the daily administrative and operational functions of a small office environment. This position is responsible for supporting internal operations, coordinating office activities, and managing office communications. The Office Manager serves as a point of contact for staff, vendors, clients, and external partners while helping maintain a productive, organized, and professional workplace.

Key Responsibilities

Office & Administrative Operations

-Manage daily office operations and administrative activities

-Coordinate office schedules, calendars, meetings, and appointments

-Maintain office supplies, equipment, and vendor relationships

-Organize filing systems, client and participant record management, and internal documentation

-Answer phones, emails, and greet visitors professionally

-Prepare program data reports and correspondence, as needed by the Chief Advancement Officer

Internal Operations Oversight

-Support internal staff by coordinating workflows and administrative priorities

-Maintain organizational calendars and assist with internal communications

-Help improve operational efficiency through process organization and workflow support

-Assist management with special projects and operational tasks

Business & External Coordination

-Serve as a point of contact for vendors, service providers, and external partners

-Assist with invoices, expense tracking, and basic bookkeeping functions

-Coordinate office maintenance, repairs, and service agreements

-Ensure office procedures align with company policies and operational needs

Team Support & Coordination

-Support onboarding and administrative setup for new employees

-Foster a positive, organized, and team-oriented office environment

-Assist leadership with coordination of office initiatives and priorities

Qualifications

-High school diploma or equivalent required

-Associate degree or administrative/business training preferred

-Proficiency in Microsoft Office Suite (Word, Excel, Outlook) 

-Strong organizational and multitasking abilities

-Excellent written and verbal communication skills

-Ability to work independently and manage multiple priorities

-Professional demeanor with strong customer service skills

-Basic bookkeeping, scheduling, or payroll knowledge preferred

Key Competencies

-Strong problem-solving and organizational skills

-Attention to detail and accuracy

-Ability to handle stressful situations with professionalism and composure

-Team-oriented mindset with strong interpersonal skills

-Proactive, dependable, and adaptable

-Ability to balance administrative oversight with hands-on support responsibilities

-High level of confidentiality and professionalism

Work Environment

-Small office setting with ≈ 15 employees

-Collaborative and fast-paced environment

Reports To

Chief Operating Officer

Compensation and Benefits The salary range is $40K-$45K. Anthem medical health premium covered 100% for employee, life and short-term disability, dental and vision available at reasonable cost, ability to contribute to a 403B retirement plan, all state and federal paid holidays, and a generous paid time off package. The hybrid work model includes flexible work-from-home arrangements on Mondays and Fridays, with Tuesdays through Thursdays spent onsite. 

To Apply To express your interest in this position, please attach a cover letter, your current resume, and three references. We will not contact your references without your permission. Submit your complete application to swcresumes@gmail.com. We will reach out to candidates who advance in the selection process for an initial phone interview, followed by an in-person interview. Thank you for your interest and understanding.