What are the responsibilities and job description for the Event Coordinator position at CHALDEAN COMMUNITY FOUNDATION?
Job Description
The Chaldean Community Foundation (CCF) improves the stability, health, and wellness of those we serve through advocacy, acculturation, community development and cultural preservation.
The Chaldean Community Foundation is seeking an event coordinator to join our Sterling Heights team. The event coordinator will plan and coordinate all aspects of CCF special events and solicit event sponsorship for the Chaldean Community Foundation.
This is a full-time, in-person position based in our Sterling Heights office. Regular office attendance is required, with flexibility to work evenings and weekends as needed for events.
Job Tasks and Responsibilities
- Plan and conceptualize all aspects of special events including site selection, theme, guest speakers, food & beverage, and audio/visual needs.
- Provide subject matter expertise on all aspects of event planning in various capacities (from small to large scale events).
- Engage attendees, solicitors, and prospective donors before and during events.
- Ensure that special events progress seamlessly by following established procedures and collaborating with committee members.
- Provide updates to the manager and executives on event planning.
- Conduct and maintain vendor relations with conference centers/event halls, caterers, printers, graphic designers, and other service providers.
- Solicit sponsorships for events, including managing events budget.
- Plan event with attention to financial and time constraints.
- Work with marketing team for event publicity purposes.
- Maintain and provide updates on RSVP lists.
- Attend and oversee all special events.
- Manage event set-up, tear down and follow up processes.
- Evaluate event success using outcomes to drive enhancement of future events.
- Perform other duties as assigned.
Key Competencies
- Strong verbal and written communication skills
- Professional presence and interpersonal skills
- Customer service and relationship-building skills
- Strong organizational and project management skills
- High attention to detail and accuracy
- Ability to manage multiple priorities and deadlines
- Initiative and independent problem-solving
- Adaptability in fast-paced, high-pressure environments
- Ability to work evenings and weekends as required for events.
Education and Experience
- Associate or bachelor’s degree in business, marketing, or related field preferred.
- Strong multi-tasking and time management skills to include managing concurrent tasks efficiently.
- Minimum of two years of experience managing events and overseeing contracts for services.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with CRM databases, event registration platforms, and virtual meeting software preferred.
- Familiarity with social media platforms and email marketing tools is a plus.
- Demonstrated ability to work independently, take initiative, and collaborate effectively with staff, volunteers, board members, and community stakeholders.
Physical Requirements
- Prolonged periods sitting at a desk and working on a computer.
- Occasional standing, walking, bending, and reaching in an office environment.
- Ability to stand and walk for extended periods during events.
- Ability to lift and carry items up to 15 pounds as needed.
- Ability to operate office equipment.
Disclaimer
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.