What are the responsibilities and job description for the Receptionist position at Chai Care?
Job Summary
We are seeking a dynamic and organized Receptionist to join our team and serve as the welcoming face of our organization. In this vital role, you will manage front desk operations, handle multi-line phone systems, and provide exceptional customer service to clients, visitors, and staff. Your technical proficiency with office management tools, spreadsheets, and productivity software will ensure smooth daily operations. If you thrive in a fast-paced environment, possess excellent communication skills, and are eager to contribute to a professional and friendly workplace, this is the perfect opportunity for you! This paid position offers a chance to develop your administrative expertise while supporting our team’s success.
Duties
- Greet visitors and clients warmly, ensuring a positive first impression at all times
- Manage multi-line phone systems, directing calls efficiently and professionally using proper phone etiquette
- Handle data entry tasks with accuracy using spreadsheets, Word processing, and other Microsoft Office applications
- Maintain organized filing systems and perform clerical tasks such as proofreading documents and managing correspondence
- Support office management activities including calendar scheduling, appointment setting, and basic bookkeeping using QuickBooks or similar software
- Assist with client communication via email or phone support, ensuring timely responses and excellent customer service
- Coordinate office supplies inventory and perform general administrative duties to support daily operations
Requirements
- Proven experience in office management, clerical work, or front desk roles with strong organizational skills
- Excellent computer literacy including proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
- Strong typing skills with attention to detail for data entry and proofreading tasks
- Experience handling multi-line phone systems and practicing professional phone etiquette
- Bilingual abilities are highly desirable to serve diverse client needs effectively
- Knowledge of QuickBooks or bookkeeping experience is a plus
- Ability to manage time efficiently in a fast-paced environment while maintaining accuracy in all tasks
- Previous experience as a medical or dental receptionist is advantageous but not required
Join us as a Receptionist and become an essential part of a vibrant team dedicated to delivering outstanding service. Your organizational talent combined with technical skills will help create a welcoming atmosphere while supporting our operational excellence. This paid role offers opportunities for growth in administrative responsibilities and enhances your career in office management.
Pay: $17.00 - $28.46 per hour
Work Location: In person
Salary : $17 - $28