What are the responsibilities and job description for the Financial Aid Specialist position at Chaffey College?
Chaffey College
Salary: $5,068.00 Monthly
Job Type: Classified Contract
Job Number: 25-26/00151
Location: 5885 Haven Avenue, Rancho Cucamonga, CA
Department: Financial Aid
Closing: 6/15/2026 11:59 PM Pacific
Position Description
Under direction, collects financial aid data and prepares reports in compliance with applicable Federal, State and District regulations in support of Financial Aid programs and services; performs specialized duties in the collection, formulation, and calculation of financial aid award packages for eligible students.
Responsibilities
Duties may include, but are not limited to the following:
Audit and reconciles funds; audit and review programs throughout the academic year.
Perform a variety of data analysis related to the Financial Aid Program. Establish and maintain system-wide parameter and tables to provide accurate information for Federal and State mandated financial aid systems for adequate performance and output.
Screen aid applications and supporting documentation submitted by students for accuracy and consistency; performs need analysis calculations utilizing Uniform Methodology.
Develop appropriate aid packages combining loans, grants, and employment to meet each student's calculated need within program limitations, student preferences, and available funds.
Provide information on aid programs to current and prospective students; explains eligibility criteria and assists students and parents through orientation and community outreach in completing financial aid applications; advises students of rights and responsibilities associated with receipt of Title IV financial aid funds.
Certify financial eligibility for and refers students to the EOP& S Program.
Assist in the administration and implementation of state, federal, and institutional programs
Prepare statistical, financial, and narrative reports as required; compile information and prepare statistical data, various reports and forms related to Financial Aid programs and other assigned programs as required
Serve on the Financial Aid appeals Committee; represent the College in the community as requested.
Recommend policy and procedure modifications relative to the student financial aid delivery system.
Direct the work of student assistants.
Perform related duties as assigned.
Qualifications
MINIMUM QUALIFICATIONS
Working knowledge of Federal and State regulations governing eligibility for student aid programs.
Ability to:
Perform need analysis calculations using Uniform Methodology
Maintain and prepare accurate records and reports.
Maintain confidentiality and assist economically disadvantaged and culturally diverse students to meet their educational and career goals by providing budgetary counseling and making referrals as appropriate.
Communicate effectively orally and in writing and to establish and maintain cooperative working relationships with a wide variety of students, staff, administrators, and community members.
Direct the work of student assistants.
Any combination of education, training, and experience that provides the required knowledge, skills, and abilities. An example of this would be completion of an associate degree with responsible experience in the provision of student financial aid services.
Experience in the use of software application programs (i.e., Microsoft Excel, Word, and PowerPoint) and student financial aid delivery systems.
Demonstrated evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds in a community college environment.
MEETING MINIMUM QUALIFICATIONS DOES NOT ASSURE THE CANDIDATE OF AN INTERVIEW. Applications will be evaluated taking into account the breadth and depth of relevant education, experience, skills, knowledge and abilities.
DESIRABLE QUALIFICATIONS
Knowledge of PCs and applicable student information databases
Additional Information
SPECIAL CONDITIONS
Working hours: Monday - Friday, 7:30am - 4:30pm. One late shift per week of 10:00am - 7:00pm will be required.
APPLICATION PROCESS
Chaffey College utilizes an online electronic application system. Our application can be accessed at https://www.schooljobs.com/careers/chaffey . The application must be completely filled out in detail and clearly show that you meet the qualifications as set forth in the announcement, and you must upload the following documents:
Please do not include any additional documents; only the documents that are indicated below. If you upload documents that are not required, your application may be disqualified.
Cover Letter
Resume
Copy of college level transcripts (if you are using your education to meet the qualifications) (Photocopies or computer printouts are acceptable. Copies of diplomas/degrees are NOT acceptable in lieu of transcripts. International transcripts must be transcribed and evaluated in English by a bona fide evaluation service. Official sealed transcripts will be required upon hire.)
CONDITIONS OF EMPLOYMENT
This is a full-time, 12-month, classified bargaining unit position. Start date: as soon as possible. Range 17 of the CSEA Salary Schedule with starting salary of Step A, $5,068/month. Excellent benefit package.
Being able and ready to work in-person with Chaffey students, Chaffey employees, or other members of the Chaffey community/Chaffey partners/Chaffey contractors is an essential function of this job.
To apply, please visit https://www.schooljobs.com/careers/chaffey/jobs/5351157/financial-aid-specialist
jeid-9fe88c2de4a47f409f94b8b38ab849ce
Salary: $5,068.00 Monthly
Job Type: Classified Contract
Job Number: 25-26/00151
Location: 5885 Haven Avenue, Rancho Cucamonga, CA
Department: Financial Aid
Closing: 6/15/2026 11:59 PM Pacific
Position Description
Under direction, collects financial aid data and prepares reports in compliance with applicable Federal, State and District regulations in support of Financial Aid programs and services; performs specialized duties in the collection, formulation, and calculation of financial aid award packages for eligible students.
Responsibilities
Duties may include, but are not limited to the following:
Audit and reconciles funds; audit and review programs throughout the academic year.
Perform a variety of data analysis related to the Financial Aid Program. Establish and maintain system-wide parameter and tables to provide accurate information for Federal and State mandated financial aid systems for adequate performance and output.
Screen aid applications and supporting documentation submitted by students for accuracy and consistency; performs need analysis calculations utilizing Uniform Methodology.
Develop appropriate aid packages combining loans, grants, and employment to meet each student's calculated need within program limitations, student preferences, and available funds.
Provide information on aid programs to current and prospective students; explains eligibility criteria and assists students and parents through orientation and community outreach in completing financial aid applications; advises students of rights and responsibilities associated with receipt of Title IV financial aid funds.
Certify financial eligibility for and refers students to the EOP& S Program.
Assist in the administration and implementation of state, federal, and institutional programs
Prepare statistical, financial, and narrative reports as required; compile information and prepare statistical data, various reports and forms related to Financial Aid programs and other assigned programs as required
Serve on the Financial Aid appeals Committee; represent the College in the community as requested.
Recommend policy and procedure modifications relative to the student financial aid delivery system.
Direct the work of student assistants.
Perform related duties as assigned.
Qualifications
MINIMUM QUALIFICATIONS
Working knowledge of Federal and State regulations governing eligibility for student aid programs.
Ability to:
Perform need analysis calculations using Uniform Methodology
Maintain and prepare accurate records and reports.
Maintain confidentiality and assist economically disadvantaged and culturally diverse students to meet their educational and career goals by providing budgetary counseling and making referrals as appropriate.
Communicate effectively orally and in writing and to establish and maintain cooperative working relationships with a wide variety of students, staff, administrators, and community members.
Direct the work of student assistants.
Any combination of education, training, and experience that provides the required knowledge, skills, and abilities. An example of this would be completion of an associate degree with responsible experience in the provision of student financial aid services.
Experience in the use of software application programs (i.e., Microsoft Excel, Word, and PowerPoint) and student financial aid delivery systems.
Demonstrated evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds in a community college environment.
MEETING MINIMUM QUALIFICATIONS DOES NOT ASSURE THE CANDIDATE OF AN INTERVIEW. Applications will be evaluated taking into account the breadth and depth of relevant education, experience, skills, knowledge and abilities.
DESIRABLE QUALIFICATIONS
Knowledge of PCs and applicable student information databases
Additional Information
SPECIAL CONDITIONS
Working hours: Monday - Friday, 7:30am - 4:30pm. One late shift per week of 10:00am - 7:00pm will be required.
APPLICATION PROCESS
Chaffey College utilizes an online electronic application system. Our application can be accessed at https://www.schooljobs.com/careers/chaffey . The application must be completely filled out in detail and clearly show that you meet the qualifications as set forth in the announcement, and you must upload the following documents:
Please do not include any additional documents; only the documents that are indicated below. If you upload documents that are not required, your application may be disqualified.
Cover Letter
Resume
Copy of college level transcripts (if you are using your education to meet the qualifications) (Photocopies or computer printouts are acceptable. Copies of diplomas/degrees are NOT acceptable in lieu of transcripts. International transcripts must be transcribed and evaluated in English by a bona fide evaluation service. Official sealed transcripts will be required upon hire.)
CONDITIONS OF EMPLOYMENT
This is a full-time, 12-month, classified bargaining unit position. Start date: as soon as possible. Range 17 of the CSEA Salary Schedule with starting salary of Step A, $5,068/month. Excellent benefit package.
Being able and ready to work in-person with Chaffey students, Chaffey employees, or other members of the Chaffey community/Chaffey partners/Chaffey contractors is an essential function of this job.
To apply, please visit https://www.schooljobs.com/careers/chaffey/jobs/5351157/financial-aid-specialist
jeid-9fe88c2de4a47f409f94b8b38ab849ce
Salary : $5,068