What are the responsibilities and job description for the Personal Assistant position at CH Lonestar Promo?
About the Role
CH Lonestar Promo is seeking a highly organized, trustworthy, and proactive Executive Assistant to provide comprehensive support to our owner. This critical role ensures the owner's time is managed effectively, allowing them to focus on high-level business strategy. The ideal candidate will be adept at handling sensitive information, managing communication, and solving administrative challenges with minimal supervision.
Key Responsibilities (What you will be doing):
- Communication Management:
- Proactively manage and filter the owner's email inbox, drafting responses, prioritizing urgent communications, and flagging important items.
- Handle incoming and outgoing phone calls, screen calls, take detailed messages, and manage follow-up communication.
- Administrative & Scheduling Support:
- Maintain and manage a complex calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare and organize documents, presentations, and reports for meetings.
- Handle office duties such as filing, organizing, and ordering supplies as needed.
- Project & Task Coordination:
- Serve as a point of contact between the owner, internal teams, and external partners.
- Track and follow up on delegated tasks to ensure deadlines are met.
- Assist with light personal administrative tasks for the owner as required.
Qualifications & Requirements (What you need to bring):
- Experience: Proven experience (2 years preferred) as an Executive Assistant, Administrative Assistant, or similar role supporting a high-level executive or owner.
- Technical Skills: Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and standard email/calendar management platforms.
- Key Attributes:
- Exceptional Confidentiality and Discretion is paramount.
- Superior written and verbal communication skills.
- Excellent organizational and time management skills with a strong attention to detail.
- Ability to anticipate needs and work independently in a fast-paced environment.
Job Type: Full-time
Pay: From $18.00 per hour
Expected hours: No less than 40 per week
Benefits:
- Paid time off
Work Location: In person
Salary : $18