Administrative Personal Assistant For Private Family Office

Full-time administrative personal assistant with excellent organizational skills, communication skills, and time management. Must have a proven work history and excellent references.

Responsibilities, included but are not limited to the following:

• Calendar & Schedule Management: Maintain complex calendars, schedule appointments, coordinate meetings, and prevent scheduling conflicts.
• Travel Coordination: Book flights, hotels, ground transportation, and prepare detailed, step-by-step itineraries.
• Personal & Lifestyle Support: Run errands, coordinate household or personal tasks, house sitting, pet sitting, and manage special projects as needed.
• Property Management: Oversee and coordinate staff, subcontractors, rental contracts and maintenance schedules on two properties.
• Marine Management: Oversee and coordinate staff and subcontractors for two boats.
• Discretion & Confidentiality: Ability to handle sensitive business and personal information with complete trust.
• Communication Skills: Clear, professional verbal and written communication.
• Organization & Multitasking: High attention to detail with the ability to pivot quickly when plans change.
• Education & Experience: Associate's or bachelor's degree in business or a related field is preferred, alongside with prior experience.
• Organizational Skills: Essential for managing fast-paced schedules, coordinating complex calendars, keeping meticulous records, and handling last-minute changes smoothly.
• Communication Skills: Vital for clear written and verbal correspondence, acting as a liaison with vendors, and preventing misunderstandings.
• Time Management: Critical for prioritizing competing tasks, meeting tight deadlines, and keeping daily operations running on time.  Must be able to work independently and perform well without direct oversight.