What are the responsibilities and job description for the OFFICE MANAGER / EXECUTIVE ASSISTANT TO PRESIDENT position at CGC?
Overview
CGC is a global brand building communications agency, spanning brand communications, Influencer marketing and talent representation. CGC represents the leading power brands within the beauty industry. CGC has offices in London, New York and LA. Also a partnership in the Middle East with BFore communications.
CGC NYC is looking for a dynamic Office Manager/ Executive Assistant to President working closely with our senior team, the role will need to cultivate key organization skills, media and influencer relationships and ultimately work to drive sales, and maximize business performance for clients and the CGC team.
Responsibilities
- Admin & IT support, including diary management, virtual meetings
- Managing President’s emails, organizing and responding where required
- Personal diary / holidays and general duties where required.
- Drafting documents, reports and research for client and new business presentations.
- Carrying out background research and presenting findings.
- Efficiently and politely dealing with new business enquiries
- Dealing with clients on scheduling meetings
- Coordinating/booking travel, arranging accommodation/ agendas for founder,and clients where necessary.
- Keeping databases and address books up to date and organised
- Making appointments, reservations, organising meetings, setting up equipment etc.
- Management and supply of company technology (computers, phone etc.) and overseeing any issues and coordination with third party IT Services to find resolutions and solutions.
- Devising and maintaining office systems, including data management and filing, working with google drive.
- Organise the office layout and maintain supplies of stationery and necessary equipment.
- Actioning contracts & agreements for new clients dealing with legal where required
- Supporting the team with specific projects and research i.e. new business proposals.
- Deal with landlord on office requirements, keeping in mind common parts and service charge, and all required payments.
- Managing all paperwork related to the office.
- Maintaining Health and Safety standards and policies across the company, liaising with the Landlord and building management company.
- Support HR Partner on employee contracts, onboarding and exit support for staff and other HR duties where applicable.
- Manage inventory and office stock
- Support teams to facilitate product send outs to press and product mailers to press and influencers for activations and product launches
- Assist team on all aspects of daily business where necessary
- Attend and support at events where necessary
- Able to represent the agency in a professional way
Required Experience / Competencies:
- Personable and professional client service and media relations
- Experience of collating and analyzing information to determine success and insights
- Exceptional communication skills – written and verbal
- Creative, proactive, and with the ability to employ initiative
- Highly organized, with good attention to detail
- Self-motivated, deadline focused
- Budget conscious
- Proficiency in Word, Excel and PowerPoint – Experience of working with analytical tools
- Enthusiastic team player, helpful, can do attitude
- 1-2 years previous experience
- Similar Experience in the fashion, beauty lifestyle industry preferable
Benefits:
- Health Insurance
- Expansive holiday allowance (with Christmas/New Year off)
- 401K Plan
- Summer Friday’s