What are the responsibilities and job description for the Accounts Payable Specialist position at CF&O (Cash Flow & Operations)?
Job Title: Accounts Payable Specialist
Reports To: Bookkeeping Account Supervisor
FLSA Status: Hourly
Location: CF&O
Summary: Assist the Accounting Team in the day-to-day accounting functions for our clients based on their need and scope of work, includes for-profit and non-profit clientele in a variety of industries.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
- Assist Bookkeeping Account Supervisor(s) and CEO with overall day-to-day client processing
- Review, post, attach scans, and pay bills/Accounts Payable
- Review, post, attach scans for credit card and checking account receipts
- Post information pertaining to W-9’s and COI’s
- Assist Bookkeeping Account Supervisor with 1099 preparation annually for all clients
- Enter client data into appropriate accounting software as directed by the Bookkeeping Account Supervisor
- Demonstrate in-depth knowledge of all client base in order to properly code and classify transactions and interpret reporting
- Transport client items to and from their place of business
- Reconcile accounts with financial institution documents
- Make journal entries with understanding of the effects on accounts, debits, and credits
- Establish base of information exchange with each client according to their needs and comfort level to effectively provide services that meet and exceed expectations
- Communicate via phone and email with client vendors when necessary to ensure accounts are reconciled and paid timely
- Attend assigned trainings, staff meetings and huddles – integrate materials and information into better serving client and the CF&O team
- Send correspondence via mail or e-mail on behalf of CF&O and its associates
- Answer office phones and respond to client request or provide a warm hand off to appropriate team member
- Compile new client data for any walk-in clients
- Perform filing and copying
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education/Experience:
High School diploma or GED equivalent; Associate's degree (A. A.)/Bachelor’s degree (B.S./B.E.); or two years related experience and/or training; or equivalent combination of education and experience. Accounting and Quickbooks experience required.
Language Ability:
Ability to read, analyze, and interpret general business periodicals, accounting procedures, GAAP functionality, professional journals, and technical procedures. Ability to write reports and business correspondence. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Math Ability:
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages. Ability to apply these general mathematics to real world problems.
Reasoning Ability:
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Computer Skills:
Word processing (45 wpm minimum), 10-Key proficiency, Excel proficiency, QuickBooks proficiency (Quickbooks centric – installation and maintenance of software a plus), Internet software, E-mail, Accounting software, Payroll software.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job the employee is regularly required to sit; use hands to finger, handle, or feel; verbally communicate in person and over the phone. The employee is occasionally required to stand; walk and reach with hands and arms. The employee is occasionally required to lift up to
10 pounds and up to 30 pounds. The vision requirements include: close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
Job Type: Full-time
Pay: $18.00 - $22.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $18 - $22