Office Manager/Bookkeeper

Ceto Overview

For nearly 30 years, Ceto has been a trusted partner, fueling the success of 2,000 banks and credit unions nationwide. Through market expertise and data-driven solutions, we empower our clients to optimize financial performance, elevate consumer experiences, and maximize shareholder value. We are committed to amplifying our core focus of intelligence and community.

Role Overview

The primary job function for this position is Office Manager/Bookkeeper

ESSENTIAL DUTIES & KEY RESPONSIBILITIES

• Manage breakroom and office supplies. Monitor inventory and order supplies as needed, keep breakroom stocked and clean, keep office supplies stocked and organized.
• Coordinate and manage all building maintenance issues with building management.
• Coordinate and manage offsite storage.
• Manage office equipment contracts (copier, printers, postage, etc.), coordinate equipment maintenance, assist with troubleshooting equipment problems, and inventory/order supplies as necessary.
• Assist with remote door answering.
• Answer incoming calls to operator and check operator voicemail.
• Full ownership of Accounts Payable, including processing bills in QuickBooks Online using correct GL codes and classes, obtaining proper approvals and paying bills on time. Maintain organized and uptodate vendor files and develop a good working relationship with vendors.
• Enter credit card charges in QuickBooks Online in a timely manner using correct GL codes and classes, be proactive in following up on missing receipts, and assemble monthly statements with receipts attached.
• Full ownership of Accounts Receivable, including preparing invoices, processing receipts, maintaining strong client relationships and managing the collections process to minimize past due receivables.
• Monitor company cash balances, initiate recurring and onetime ACH payments and wire transfers as needed and monitor the Positive Pay function.
• Prepare sales tax returns and remit sales tax payments.
• Assist with company payroll process.
• Maintain uptodate fixed asset inventory system.
• Maintain time and expense tracking software.
• Assist with yearend audit.
• Prepare annual 1099’s
• Adhere to all accounting deadlines and maintain open communications.
• Perform other related duties as assigned.
  
  

MINIMUM REQUIRED KNOWLEDGE, EXPERIENCE, & SKILLS

• 2 years of office management experience
• 2 years of A/R and A/P experience
• An eagerness to learn and a desire to be part of a successful team
• Excellent time management, organizational and multitasking abilities
• Superior communication skills (written and verbal)
• Good leadership and interpersonal skills, internally and with clients
• Discretion and business ethics
• Proficiency in software applications and aptitude for learning systems quickly
• QuickBooks Online experience
• Strong Excel and Word skills (pivot tables, mail merge, etc.)
• Salesforce (preferred)
  
  

EDUCATION

Bachelor’s Degree preferred

CETO COMMITMENT

We are committed to maintaining a diverse workforce and an inclusive work environment. Ceto will not tolerate discrimination in employment, employment-related decisions, or in business dealings on the basis of race, color, ancestry, age, sex, sexual orientation, religion, disability, ethnicity, national origin, veteran status, marital status, pregnancy, or any other legally protected status. We should provide an environment free of discrimination to our employees, clients, and vendors.

Please keep in mind, this role description is not meant to be an exhaustive list of all duties and responsibilities and can be subject to adjustments based on business needs.