What are the responsibilities and job description for the Assistant Principals / Counselor’s Clerk position at Cesar Chavez Middle School?
Job Title: Assistant Principals / Counselor’s Clerk
Wage/Hour Status: Non-Exempt
Reports to: Campus Principal/Asst. Principals/Counselors
Pay Grade 2: Administrative Support Pay Plan
Dept/School: Assigned Campus
Initiated Date: July 14, 2009
Funding Source: 199
Revised Date: April 26, 2021
District Primary Purpose: To assist and promote La Joya ISD in implementing a rigorous curriculum/instructional program that supports student success and achievement.
Department Primary Purpose: Under moderate supervision, provide routine clerical support for the efficient operation of the assistant principals and counselors office. Maintain current and accurate confidential student records.
Qualifications:
Education/Certification: High School Diploma, GED or Higher
Experience: Some clerical experience preferably in a public education environment.
Knowledge/Skills:
Proficient typing (45 w.p.m.), word processing, and file maintenance skills
Effective organizational, communication, and interpersonal skills
Ability to use personal computer and software to develop spreadsheets, database and word processing
Demonstrate aptitude for the successful performance of the tasks assigned
Ability to type with reasonable accuracy a minimum of 45 words per minute
Effective organizational, communication, and interpersonal skills
Ability to use personal computer and software to develop spreadsheets and databases
Knowledge of basic math
Ability to meet established deadlines
Major Responsibilities and Duties:
- Assist the Assistant Principals and Counselors in dissemination of materials relating to the instructional process and student programs.
- Assist with the registration of new students, including requesting and sending student records, entering student data, and ensure completeness of records.
- Process correspondence and reports for the Assistant Principals/Counselors.
- Process changes and adjustments to student schedules.
- Input Counselors’ logs into computer system.
- File necessary documents, memos, reports, logs, etc.
- Assist in testing and dissemination of materials.
- Assist in obtaining students' information such as test and language scores,
Etc. from permanent records and other school districts when necessary.
- Assist in providing student information to teachers.
- Assist in reviewing permanent records to ensure that proper posting or
necessary materials are filed.
- Assist with distribution of textbooks.
- Input student pertinent information into the computer.
- Sort and file all incoming material.
- Assist with PEIMS information.
- Assist testing coordinator in verifying all student information in testing matrix.
- Advertise all tests with corresponding dates via different media such as bulletin boards, marquees, websites, and parent call system, etc.
- Assist testing coordinator with the coordination of support service from child nutrition, custodial and police/security departments for all testing.
- Assist test coordinator in preparing all training materials required for all mandatory staff training.
- Classify and cross-indexes materials according to a standardized coding chart and label folders or envelopes with specified identification data.
- Locate and remove information as needed; maintain accurate student records.
- Clear files at designated intervals under counselor’s direction.
- Maintain confidentiality.
- Perform other duties as assigned.
- Follow all Work from Home Protocols when working remotely.
WORKING CONDITIONS:
Mental Demands:
Reading, ability to communicate effectively (verbally and written in English and Spanish); interpret policy and procedures; maintain emotional control under stress.
Physical Demands/Environmental Factors:
Repetitive hand motions; prolonged use of computer. Works with
frequent interruptions. Moderate standing, stooping, bending, and
lifting.
POSITION WORKING DAYS: 207 Days