Specialist, Accounts Payable

Job Type

Full-time

Description

CESA 6 is hiring an Accounts Payable Specialist, join our team! This position is located in Oshkosh, WI.

The Accounts Payable Specialist is a crucial member of the Finance team responsible for managing and maintaining the accounts payable function within the agency. This role involves assisting staff with procurement processes, accurately processing invoices, communicating with vendors, ensuring compliance with agency policies and financial regulations, and facilitating timely payments. The AP Specialist plays a vital role in maintaining positive relationships with suppliers and ensuring the smooth financial operations of the agency. This position reports to the Executive Director of Finance.

Essential Functions

• Receive, review, and verify invoices, ensuring accuracy, completeness, appropriate documentation, and compliance with agency policies before payment. Code and classify invoices to the appropriate general ledger accounts.
• Prepare and schedule payments, including checks, ACH transfers, or other payment methods. Prioritize and pay invoices according to payment term.
• Assist with employee expense report processing and reimbursement. Verify expense reports against agency policies and ensure compliance.
• Respond to vendor inquiries, resolve discrepancies, and address payment-related issues promptly. Maintain positive relationships with vendors through professional and courteous communication.
• Participate in month-end and year-end closing processes by reconciling accounts payable records with the general ledger.
• Generate and analyze accounting reports to track spending, outstanding liabilities, and cash flow. Prepare regular reports for management or auditors.
• Investigate and correct discrepancies, errors, and disputes with invoices, payments related to vendor accounts.
• Ensure compliance with agency policies, accounting standards, and tax regulations.
• Maintain electronic files and documentation thoroughly and accurately, following agency policy and accepted accounting practices.
• Request W-9 certificate of insurance information in vendor setup.
• Process employee credit card transactions, coding to appropriate general ledger accounts.
• Follow up on uncashed checks older than 3 months by contacting vendors and either voiding the check or re-issuing.
• Assist with other projects as needed.
• Perform other duties as assigned.
  
  

Requirements

POSITION QUALIFICATIONS:

Experience, Education And/or Licensure

• 1 years of accounts payable experience
• Advanced courses in accounting
• Associate degree or comparable experience preferred
• Experience with NetSuite desired and/or ERP applications
• Knowledge of applicable accounts payable/general ledger systems and procedures
• Proficiency with Microsoft Excel
• Prior exprience in a complex and agile organization preferred
  
  

Required Skills And Abilities

• Model core values of the agency
• Exhibit a high degree of confidentiality of sensitive information and process and handle confidential information with discretion
• Communicate effectively and timely, verbally and in writing, to a diverse audience
• Excellent time management with the ability to manage schedules and meet deadlines.
• Process-oriented
• Ability to interpret and administer policies and procedures consistently and objectively
• Plan, organize and prioritize work
• Remain flexible to adapt to changes in the work environment
• Problem-prevention and problem-solving skills
• Ability to manage multiple projects at a time while paying strict attention to detail and accuracy
• Work effectively, professionally, and tactfully with internal agency staff and external clients
• Ability to set and meet high standards of customer service (internal and external)
• Excellent interpersonal skills to facilitate interaction with the workforce
• Ability to work independently as well as collaborate with diverse work teams
• Exhibit a professional, businesslike appearance and demeanor
• Advanced computer skills, including e-mail, word processing, and spreadsheets
• Professionally represent the agency and public, private, and parochial school districts in interactions with staff, customers, vendors, and community
• Facilitate an overall work environment of mutual respect and collaboration
• Possess basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis, and multi-tasking skills
• Ability to be a self-starter and take initiative
• Knowledge of and ability to follow standard filing procedures
• Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication, and division quickly and accurately
• Ability to develop relationships with individuals from diverse backgrounds
  
  

Work Environment

WORK ENVIRONMENT / PHYSICAL DEMANDS:

• Ability to work in a professional and flexible office environment, with or without visual and audible distractions.
  
  

Physical Demands

• While performing the duties of this position, the employee is occasionally required to stand, walk, sit, use hands to finger, handle, or feel, and reach with hands and arms
• Work extended hours for periods of time during high-demand periods
• The employee may occasionally lift or move office products and supplies up to 20 pounds.
  
  

CESA 6 offers great benefits for full time employees such as: Health, Dental and Vision insurance; Wisconsin Retirement System (WRS); Wellness Program; Accident/Critical Illness/Hospital Indemnity insurance; Pet insurance; paid vacation and holidays.

Contact

Trena Larson

tlarson@cesa6.org

See CESA 6 Values Here

In compliance with the Americans with Disabilities Act, CESA 6 will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and current employees to discuss potential accommodations with the employer.

CESA 6 is an equal opportunity employer and is committed to providing a workplace free from discrimination and harassment. We expect every member of our team do their part to maintain an environment where everyone has the opportunity to feel included, feels respected and receives the dignity they deserve.

Decisions related to hiring, compensating, training, and evaluating performance are made fairly, and we provide equal employment opportunities to all qualified candidates and employees. We take responsibility for always striving to create an inclusive environment as a Gallup best places to work employer that makes every employee and candidate feel welcome.