Invoicing & Receivables Manager

Position Title: Invoicing & Receivables Manager 
Location: Pembroke Pines Office – 100%  In-office   
Job Type: Full-Time 
Salary Range: $70,000 – $90,000 annually  

Work Hours: Monday through Friday, 8:30 AM to 5:30 PM 

Position Overview 

The Invoicing & Receivables Manager is responsible for overseeing all billing operations, client invoicing, collections, and accounts receivable processes for construction and engineering projects. This role ensures accurate and timely invoicing in accordance with contract terms, maintains healthy cash flow, and supports strong client relationships through proactive communication and issue resolution. 

Responsibilities: 

• Manage the full invoicing and accounts receivable cycle for construction and engineering projects 

• Prepare and issue accurate client invoices based on contracts, milestones, time & expense, and progress billing schedules 

• Track retainage, change orders, and payment applications 

• Monitor aging reports and proactively follow up on outstanding balances 

• Coordinate with project managers, accounting staff, and clients to resolve billing discrepancies 

• Maintain accurate billing records, job cost documentation, and supporting schedules 

• Ensure compliance with contractual billing requirements and client-specific procedures 

• Process lien waivers and assist with project closeout documentation as required 

• Generate weekly and monthly receivables, aging, and cash flow reports for leadership 

• Identify opportunities to improve invoicing processes and collection efficiency 

• Support audits and financial reporting activities

• Supervise and mentor billing or accounts receivable support staff, as applicable 

• Perform additional project related duties as required.  

Required Skills and Experience: 

• Bachelor’s degree in Accounting, Finance, or related field preferred  

• 5 years of experience in invoicing, billing, or accounts receivable management  

• Experience within construction, engineering, architecture, or project-based services industry strongly preferred  

• Strong understanding of:  

• Time & Expense billing 

• Progress and AIA billing 

• Retainage 

• Change orders 

• Contract compliance 

• Multiplier and overhead allocations 

Technical Skills: 

• Proficiency with accounting software (Acumatica strongly preferred) 

• Advanced Microsoft Excel skills (pivot tables, VLOOKUP/XLOOKUP, data analysis) 

• Experience with project-based accounting systems and billing platforms 

Preferred Certifications:

• Certified Construction Industry Financial Professional (CCIFP) – preferred 

• Other accounting or finance-related certifications a plus

Soft Skills: 

• Strong interpersonal and communication skills to interact effectively with stakeholders. 

• Excellent organizational abilities to manage multiple tasks and deadlines. 

• Self-motivated, with the ability to work independently and take initiative. 

• Strong attention to detail and problem-solving skills 

• Ability to manage multiple projects simultaneously in a fast-paced environment 

Company Overview 

CES Consultants, Inc. is a fast-growing, civil infrastructure engineering, program management, construction management, and program controls and technology firm with offices in Miami, Broward, West Palm Beach, Orlando, Tampa, and Jacksonville, Florida, the DC Metro area, New York City, and New Jersey. 

At CES, we work as a team to deliver exceptional service and build lasting relationships with our employees and clients. We are looking for the right professionals to join us on our mission to provide cutting-edge, sustainable innovations that build resilient communities through smart solutions. Being part of our culture means: 

• Thriving on challenges and the effort needed to solve them. 

• Working with people who are positive, adaptable, and growth minded. 

• Delivering quality work for our clients and investing in their success. 

• Supporting fellow teammates by work sharing and collaborating 

Company Benefits 

We offer a competitive salary and comprehensive benefits package to qualified candidates. The employee compensation package includes Employer premium cost share contributions to all employees and their families. The benefit healthcare coverage package includes medical, dental, and vision, 401k with company contributions, Personal Time Off (PTO), and 100% company-paid Life Insurance and Short-Term Disability. Additional Voluntary benefits include Long-Term Disability, Voluntary Life Insurance for employee/spouse/child(ren), and the opportunity to enroll in Health Flex Spending. 

Equal Opportunity Employer 

CES is proud to be an equal opportunity workplace and an affirmative-action employer.  We are committed to creating an inclusive environment for all employees.  All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, gender identity, sexual orientation, disability status, protected veteran status, or any other characteristic protected by law or regulations in the locations where we work. 

Salary : $70,000 - $90,000