What are the responsibilities and job description for the Bid Manager position at Certor Sports?
OVERVIEW. Responsible for end-to-end management of Company’s bid process to secure and create new business opportunities. Work closely with dealer network and Sales team to develop winning, compliant and competitive proposals aligned with Company’s strategic goals. Role requires meticulous attention to procurement rules and portal submission requirements, strong cross-functional collaboration skills and a proactive approach to identifying and winning opportunities through various bid systems.
ESSENTIAL DUTIES AND RESPONSIBILITIES include but are not limited to the following.
STRATEGY AND PLANNING:
- Develop and implement bid strategies in collaboration with Sales, dealer network and key stakeholders.
- Create bid plans with timelines, milestones and resource allocation for each proposal.
- Maintain active memberships and manage registrations across GovSpend, BuyBoard, SAM, state procurement portals, municipal portals and other relevant bid systems.
BID COORDINATION:
- Lead the bid process from opportunity identification through submission and post-bid actions.
- Track progress, manage milestones and enforce deadlines.
- Coordinate inputs from Sales. Dealer network, Marketing, Legal, Finance, Product Development and HR to assembly complete and compliant responses.
PROPOSAL DEVELOPMENT:
- Write, review and edit proposal content to ensure quality relative to clarity, compliance and persuasive value messaging.
- Ensure all proposals are well-structured, formatted to solicitation requirements and clearly reflect Certor’s differentiators.
COMPETITIVE ANALYSIS:
- Perform research and analysis on competitors and market trends to inform bid strategies.
- Identify unique selling points and differentiators to strengthen proposals.
RISK MANAGEMENT:
- Identify, assess and manage risks associated with bids and implement contingency plans.
- Escalate and resolve procurement issues proactively to protect submission integrity.
COST ESTIMATION and PRICING:
- Collaborate with Finance and Project Management to develop accurate cost estimates and pricing models.
- Ensure prices align with scope, margins and company pricing strategies.
CLIENT and STAKEHOLDER ENGAGEMENT:
- Build and maintain relationships with clients, procurement contacts and other internal key stakeholders throughout the bid process.
- Respond to inquiries, RFI/Q clarifications and amendment requests in a timely and professional manner.
POST BID ANALYSIS:
- Perform win/loss analysis and capture lessons learned to improve future bid performance.
- Implement improvements to increase compliance, efficiency and win rate.
QUALIFICATIONS, SKILLS & ABILITIES. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Proven experience managing public and private sector bids; demonstrated success using multiple bid portals.
- Strong proposal writing, editing and compliance skills.
- Excellent project management, stakeholder coordination and deadline management skills.
- Analytical mindset for competitive research, cost modeling and risk assessment.
- Proficient with CRM and proposal/bid management tools and Microsoft Office.
EDUCATION and/or EXPERIENCE
- Bachelor’s degree in a business related major preferred; will accept minimum four years of industry experience in lieu of degree.
- Minimum two years of bid management experience required.
- Experience using GovSpend, BuyBoard and other state, federal and commercial bid portals is essential.
- APMP or similar proposal/bid management certification preferred.