What are the responsibilities and job description for the Administrative Coordinator - Part-time position at Certified Travel Media?
Administrative Coordinator (Part-Time up to 20 hrs/ week)
Vista, CA (In Office)
About the Role
We are seeking a highly organized and detail-oriented Administrative Coordinator to support our team in the tourism distribution and fulfillment industry. This role plays an important part in ensuring our clients’ mailing and shipment programs run smoothly while also providing administrative support to our sales team.
This is a great opportunity for someone who enjoys staying organized, communicating with clients, and helping keep daily operations running efficiently.
Key Responsibilities
- Manage client mailing and shipment programs, including preparing and coordinating outgoing materials
- Track inventory and ensure fulfillment orders are completed accurately and on schedule
- Assist the Sales Manager with recurring monthly administrative tasks
- Maintain organized records and documentation related to shipments and client programs
- Communicate with internal team members and clients regarding fulfillment status and updates
- Support general office organization and day-to-day administrative needs
Qualifications
- Strong attention to detail and organizational skills
- Excellent written and verbal communication
- Ability to manage multiple tasks and meet deadlines
- Comfortable working with spreadsheets, email, and basic office software
- Self-motivated with a proactive attitude
- Ability to handle sensitive and confidential information with discretion and professionalism.
- Previous administrative, office support, or fulfillment experience is a plus
Work Environment
- In-office position located in Vista, CA
- Part-time schedule (approximately 20 hours per week) with potential for growth
Pay: $20.00 - $25.00 per hour
Work Location: In person
Salary : $20 - $25